The Department of Administration shall be responsible for performing
staff functions for the Township Manager and assisting other departments
of the Township in carrying out their duties. The Department shall
consist of the offices of:
D. Recycling and Municipal Waste. [§§
5-63 to
5-64]
The Department of Administration shall be directed by the Township
Manager.
The duties of the Township Manager as the Director of the Department
of Administration shall be to:
A. Develop
a Personnel Code for approval by Council.
B. Administer
the centralized personnel system of the Township, subject to the provisions
of the Optional Plans Law, this chapter, the Personnel Code and policies
established, including but not limited to such matters as:
(1) Recruiting
and selecting persons for Township employment as determined by the
Personnel Code.
(2) Developing
and maintaining the position classification and pay plans.
(3) Participating
in and administration of labor relations programs, including contract
negotiations, contract administration and related programs.
(4) Developing
and maintaining personnel rules and regulations.
(5) Assisting
departments in developing and conducting employee training and development
programs.
(6) Assisting
departments in preparing personnel planning programs.
(7) Developing
and maintaining records reflecting the employment data concerning
each Township employee.
C. Develop
the operating budgets, long-term fiscal programs and related budgeting
and administrative analysis, including:
(1) Developing
a budget calendar, forms and procedures, subject to the provisions
of law or ordinance.
(2) Participating
in budget analysis and hearings relative to budget requests, budget
amendments and budget allocations.
(3) Maintaining
budget expenditure control during the course of the fiscal year and
keeping Council informed on the progress and development of plans,
policies and programs as they relate to the budget.
(4) Reviewing,
analyzing and making improvements in the administrative organization
and procedure through the Township.
(5) Assisting
all departments of the Township in the development of administrative
manuals and in the solution of administrative and organization problems.
(6) Performing
such research and studies as directed.
D. Be responsible
for the administration of activities pertaining to the receipt, expenditure,
accounting, investment, custody and control of Township funds and
assets, except to the extent that such activities are expressly given
by law or ordinance to other Township officials. Such activities include:
(1) Maintaining
a uniform accounting system in accordance with generally accepted
principles of government accounting.
(2) Preauditing
fiscal transactions for authorized expenditures.
(3) Depositing
moneys in depositories authorized by resolution.
(4) Providing
for prudent investment of moneys.
(5) Providing
custody of fidelity bonds of officers and employees and providing
custody of all deeds, mortgages, contracts, judgments, notes, debts,
securities, bonds, insurance policies and other forms of negotiable
instruments owned by the Township.
(6) Supervising
the lease, rental, sale or other use or disposition of property no
longer required by the Township unit.
E. Prepare
short- and long-range planning and community development programs
for the Township. Such planning and development shall include:
(1) Performing
the various duties and exercising the several powers as prescribe
by law, specifically the Pennsylvania Municipalities Planning Code,
such as conducting zoning studies and the initial preparation and
periodic revision of the Comprehensive Plan, zoning and land development
and subdivision ordinances; conducting renewal studies and community
renewal programs; and identifying renewal areas, determining development
standards and recommending use changes.
(2) Preparing,
reviewing and maintaining plans for the physical and economic development
of the Township.
(3) Preparing,
reviewing and maintaining the Comprehensive Plan of the Township,
including data collection, mapping and analysis.
F. Administer
the centralized purchasing system of the Township, including such
matters as:
(1) Preparing
and evaluating standards and specifications for materials, services
and equipment.
(2) Purchasing
materials, services and equipment for the Township and ensuring they
meet specifications.
(3) Maintaining
an inventory control system for all real and personal property.
(4) Evaluating
and managing all insurance contracts to ensure the lowest possible
cost and ensure maximum protection to the Township.
(5) Negotiating
total cost purchasing contracts covering purchase, maintenance and
the repurchase whenever possible to ensure the lowest possible cost
to the Township.
(6) Joining
with other units of local government in cooperative purchasing when
authorized by law and ordinance and when the best interests of the
Township would be served by cooperative purchasing.
G. Be responsible
for and administer the Community Development Program.
H. Be responsible
for and administer the recreation programs.
I. Be responsible
for and administer the refuse collection and disposal of solid waste.
J. Be responsible
for the collection of real estate taxes and other taxes levied by
Council.
K. Perform
such other duties related to the administration, finance and community
development of the Township.
The Office of Finance shall be responsible for the administration
of activities pertaining to the receipt, expenditure, accounting,
investment, custody and control of Township funds and assets.
The Office of Human Resources shall be responsible for overseeing
human resources activities including posting available positions,
conducting preliminary interviews and pre-employment testing, training,
performance evaluations, discipline and union negotiations; develops
new human resource programs to assist the Township in risk management
efforts, meeting regulatory requirements and addressing the demand
for improved services to the community; does related work as required.
The Office of Recycling and Municipal Waste shall be responsible
for the administration of activities pertaining to recycling and municipal
waste disposal.
The Office of Community Development shall be responsible for
the coordination of all aspects of the Township’s participation
in Federal, State, County and Township community development programs.