[Adopted at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
This article is adopted pursuant to authority granted by § 61.34,
Wis. Stats.
The purpose of this article is to establish the position of
Village Administrator and the duties and responsibilities associated
therewith.
The provisions of this article shall be interpreted to be minimum
requirements and shall be liberally construed in favor of the Village.
Headings provided in this article are for convenience and ease of
reference; they shall not be interpreted to limit the applicability,
purpose, effect or meaning of any of the provisions of this article.
In order to provide the Village of Salem Lakes with a more efficient,
effective and responsible government under a system of a part-time
Village President and part-time Village Board at a time when Village
government is becoming increasingly complex, there is hereby created
the office of Village Administrator for the Village of Salem Lakes
(hereinafter referred to as "Administrator").
The Administrator shall be appointed on the basis of merit,
with due regard to training, experience, administrative ability and
general fitness for the office, by a majority vote of the Village
Board. The Village Administrator may be employed to serve at the pleasure
of the Village Board or for a fixed term, as determined by the Village
Board. This section, however, shall not preclude the Village Board
from establishing other employment terms and conditions, by contract
or otherwise, not inconsistent with the Village ordinances or Wisconsin
State Statutes.
The Administrator, subject to the limitations defined in resolutions
and ordinances of the Village of Salem Lakes and Wisconsin State Statutes,
shall be the chief administrative officer of the Village, responsible
only to the Village President and the Village Board for the proper
administration of the business affairs of the Village, pursuant to
the statutes of the State of Wisconsin, the ordinances of the Village
of Salem Lakes, and the resolutions and directives of the Village
Board, with power and duties as follows:
A.
General duties.
(1)
Carry out directives of the Village President and Village Board which
require administrative implementation, reporting promptly to the Village
President and Village Board any difficulties encountered therein.
(2)
Be responsible for the administration of all day-to-day operations
of the Village government, including the monitoring of all Village
ordinances, resolutions, Village Board meetings, and state statutes.
(3)
Prepare a plan of administration, including an organization chart,
which defines authority and responsibility for all nonstatutory positions
of the Village, and submit it to the Village Board for adoption as
the official organization and administrative procedure plan for the
Village.
(4)
Establish, when necessary, administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government not inconsistent with Subsection A(3) above or directives of the Village President and Village Board.
(5)
Serve as ex officio nonvoting member of all boards, commissions and
committees of the Village, except as specified by the Village Board
or Wisconsin State Statutes.
(6)
Keep informed concerning current federal, state and county legislation
and administrative rules affecting the Village and submit appropriate
reports and recommendations thereon to the Village Board.
(7)
Keep informed concerning the availability of federal, state and county
funds for local programs. Assist department heads and the Village
Board in obtaining these funds under the direction of the Village
President and the Village Board.
(8)
Represent the Village in matters involving legislative and intergovernmental
affairs, as authorized and directed as to that representation by the
Village President and Village Board.
(9)
Act as public information officer for the Village with the responsibility
of assuring that the news media are kept informed about the operations
of the Village and that all open meeting rules and regulations are
followed.
(10)
Establish and maintain procedures to facilitate communications
between citizens and Village government to assure that complaints,
grievances, recommendations and other matters receive prompt attention
by the responsible official and to assure that all such matters are
expeditiously resolved.
(11)
Promote the economic well-being and growth of the Village of
Salem Lakes through public and private sector cooperation.
B.
Responsibilities to the Village Board.
(1)
Attend all meetings of the Village Board, assisting the Village President
and the Village Board as required in the performance of their duties.
(2)
In coordination with the Village President, the Village Board and
the Village Clerk, ensure that appropriate agendas are prepared for
all meetings of the Village Board, all Village Board committees, and
all other appropriate committees and the commissions of the Village,
together with such supporting material as may be required, with nothing
herein being construed as to give the Administrator authority to limit
or in any way prevent matters from being considered by the Village
Board or any of its committees and commissions.
(3)
Assist in the preparation of ordinances and resolutions, as requested
by the Village President or the Village Board or as needed.
(4)
Keep the Village President and Village Board regularly informed about
the activities of the Administrator's office by oral or written report
at regular and special meetings of the Village Board.
C.
Personnel.
(1)
Be responsible for the administrative direction and coordination
of all employees of the Village according to the established organization
procedures.
(2)
Recommend to the Village Board the appointment, promotion and, when
necessary for the good of the Village, the suspension or termination
of department heads.
(3)
In consultation with the appropriate department head, be responsible
for the appointment, promotion and, when necessary for the good of
the Village, the suspension or termination of employees below the
department head level.
(4)
Serve as personnel officer for the Village with responsibilities
to see that complete and current personnel records, including specific
job descriptions, for all Village employees are kept; evaluate in
conjunction with department heads the performance of all employees
on a regular basis; recommend salary and wage scales for Village employees
not covered by collective bargaining agreements; develop and enforce
high standards of performance by Village employees; assure that Village
employees have proper working conditions; work closely with department
heads to promptly resolve personnel problems or grievances.
(5)
Assist in labor contract negotiations and collective bargaining issues.
(6)
Work closely with department heads to assure that employees receive
adequate opportunities for training to maintain and improve their
job-related knowledge and skills and act as the approving authority
for requests by employees to attend conferences, meetings, training
schools, etc., provided that funds have been budgeted for these activities.
D.
Budgeting and purchasing.
(1)
Be responsible for preparation of the annual Village budget, in accordance
with guidelines as may be provided by the Village Board and in coordination
with department heads and pursuant to state statutes, for review and
approval by the Village President and the Village Board.
(2)
Administer the budget as adopted by the Village of Salem Lakes Village
Board.
(3)
Report regularly to the Village Board on the current fiscal position
of the Village.
(4)
Supervise the accounting system of the Village and ensure that the
system employs methods in accordance with current professional accounting
practices.
(5)
Serve as the purchasing agent for the Village, supervising all purchasing
and contracting for supplies and services, subject to the purchasing
procedures established by the Village Board and any limitation contained
in the Wisconsin State Statutes.
All officials and employees of the Village shall cooperate with
and assist the Administrator so that the Village government shall
function effectively and efficiently.
