There shall be a City Clerk appointed by City Council. The City Clerk shall be qualified by previous training or experience to perform the duties of his or her office. The City Clerk shall serve at the pleasure of the City Council, except as otherwise provided by law.
The City Clerk shall serve as clerk of the City Council, perform such functions as may generally be required by law, have such other powers and duties as City Council may prescribe. The City Clerk shall maintain the records and minutes of the City Council meetings.
A. 
The City Clerk shall record all ordinances in books to be provided for that purpose. After each ordinance, the City Clerk shall record and certify the proof of its publication as required by law. Each ordinance recorded shall be signed by the Mayor and City Clerk, who shall attest that it was adopted on the date stated, and when so signed the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the City Clerk or the Mayor to record, sign or certify shall not impair or affect the validity of an ordinance which has been duly adopted.
B. 
Periodically, as determined by the City Council, the City Clerk shall compile at least two copies of all ordinances that have been adopted since the previous Code or supplement and forward them to a company selected by the City Council to prepare a supplement to the Code.
C. 
The City Clerk shall compile annually, in order of their adoption, all resolutions adopted by the City Council during the year and shall preserve them.
The City Clerk shall cause the Corporate Seal of the City to be affixed to instruments and writings when authorized by ordinance or resolution of the City Council, or when necessary to exemplify any document on record in the City Clerk's office, or to certify any act or paper which from records in the City Clerk's office appears to be a public act of the City or a public document.
Subject to the supervision of the City Manager, the City Clerk shall:
A. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, excluding the City Clerk's own bond which shall be placed in the custody of the Chief Financial Officer; of all insurance policies on or with respect to risks insured for the benefit of the City or to protect it against any claim, demand or liability; and all formal contracts for work, labor, services, supplies, equipment and materials to which the City may be party.
B. 
Be the depository for and custodian of all performance bonds running to the City as obligee, or any other form of security given by a contractor, subdivision developer, or other persons on account of work done or to be done in or for the City. All performance bonds or other surety given in connection with site plan development shall be deposited with the Planning Board Secretary.
C. 
Have custody of all leases of property owned by the City.
D. 
Report to the Mayor and City Council annually, at such times as the Mayor or City Council may require, on the coverage, expiration date, and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each and the respective expiration dates.
The City Clerk shall maintain a current compilation of all rules and regulations, which shall be available for public inspection in the City Clerk's office during business hours. No rule or regulation made by the City Manager, a department head or any other officer, agency or authority of the City, unless it relates to the organization or internal management of the City government or a part thereof, shall take effect until it is filed with the City Clerk.
In addition to other functions, powers and duties prescribed by ordinance, and subject to the supervision and direction of the City Manager, the City Clerk shall:
A. 
Perform all the functions required of municipal clerks by the General Election Law (Title 19 of the New Jersey Revised Statutes) and any other law or ordinance.
B. 
Administer the provisions of the City ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the City Clerk.
C. 
Perform the duties of the custodian of public records under the New Jersey Open Public Records Act.[1]
[1]
Editor's Note: See N.J.S.A. 47:1A-1 et seq.
D. 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to the City Clerk by the City Manager.