[R.O. 1991 § 145.010; Ord. No. 520 § 2, 12-4-1984]
A qualified person shall be appointed City Administrator to be a full-time employee of the City of Vandalia, as set forth in Section 115.200 of this Code. The Board of Aldermen shall serve as a committee for the purposes of interviewing and selecting such person. Such person shall be appointed by a majority vote of the Board of Aldermen. The person so appointed shall serve for an indefinite term.
[R.O. 1991 § 145.020; Ord. No. 577 § 3, 2-14-1989; Ord. No. 972 § I, 8-14-2001]
The person appointed to the office of City Administrator shall be at least twenty-one (21) years of age, a graduate of an accredited university or college, majoring in public or municipal administration, or shall have equivalent experience in other related fields and shall be a resident of the City of Vandalia, or become a resident within a reasonable time following the appointment, unless explicitly permitted by the Board of Aldermen to live outside the City limits.
[R.O. 1991 § 145.040; Ord. No. 520 § 5, 12-4-1984]
The City Administrator shall receive such compensation as may be determined from time to time by the Board of Aldermen and such compensation shall be payable weekly.
[R.O. 1991 § 145.050; Ord. No. 520 § 6, 12-4-1984]
The City Administrator shall serve at the pleasure of the Mayor and the Board of Aldermen. The Mayor with the consent of a majority of the members of the Board of Aldermen shall remove the City Administrator from office at will. The City Administrator may also be removed by a two-thirds vote of all the members elected to the Board of Aldermen without the Mayor's approval or disapproval. If requested, the Mayor and Board of Aldermen shall grant the City Administrator a public hearing within ten (10) days following notice of such removal. During the interim, the Mayor, with the approval of a majority of the Board of Aldermen, or by a vote of the Board of Aldermen without the Mayor's approval, may suspend the City Administrator from duty, but shall continue his/her salary for one (1) calendar month following the final removal date; provided, however, that if the City Administrator shall resign or be removed for acts of dishonesty or acts of moral turpitude, such salary shall not be continued.
[R.O. 1991 § 145.060; Ord. No. 520 § 7, 12-4-1984; Ord. No. 17-1177, 8-8-2017]
A. 
Administrative Office. The City Administrator shall be the Chief Administrative Officer of the City Government of the City of Vandalia. Except as otherwise specified by ordinance or by the laws of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Vandalia.
B. 
Purchasing. The City Administrator shall be the Purchasing Agent for the City of Vandalia and all purchases shall be made under his/her direction and supervision in accordance with purchasing rules and procedures approved by the Board of Aldermen. No expenditure which exceeds the budget appropriation shall be made unless the Board of Aldermen approves a supplemental appropriation.
C. 
Budget. The City Administrator shall be the Budget Officer of the City of Vandalia.
D. 
Agenda And Reports. The City Administrator shall prepare an agenda for each regular and special meeting and monthly reports for each regular meeting and submit the same to the Mayor and Aldermen at least forth-eight (48) hours in advance of the scheduled meeting. Such reports shall show the financial condition of the City in relation to the budget.
E. 
Personnel System. The City Administrator shall act as the Personnel Officer of the City and may recommend revisions in the position classification system and pay plan as set forth in Chapter 135, Article III, of this Code to the Mayor and Board of Aldermen. The City Administrator, after consultation with department heads, shall approve advancements and appropriate pay increases within the approved salary schedule and position classification system. The City Administrator shall make recommendations for the appointment, removal or other discipline of department heads to the Mayor and Board of Aldermen. Department heads include, but are not limited to these positions: City Clerk, City Attorney, Fire Chief, Police Chief, Public Works Superintendent, Utilities Superintendent, Finance Officer. (See Section 115.010, Appointed Officers.) The City Administrator shall have authority, however, to appoint and remove any other non-elected employee of the City of Vandalia.
F. 
Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety, or welfare of the City or for the improvement of administrative services for the City.
G. 
Attendance At Board Of Aldermen Meetings. The City Administrator shall work with all City Boards, Committees and commissioners to help coordinate the work of each.
H. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for the presentation to the Board of Aldermen.
I. 
State and Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City of Vandalia.
J. 
Conference Attendance. The City Administrator shall attend State and regional conferences and programs applicable to this office, and the business of the City of Vandalia, whenever such attendance is directed and approved by the Board of Aldermen of the City of Vandalia.
K. 
Press Releases. The City Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through the available news media.
L. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties. All such records shall be and remain the property of the City of Vandalia and be open to inspection by the Mayor and the Board of Aldermen at all times.
M. 
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed and set forth by the Mayor and the Board of Aldermen of the City of Vandalia.
[R.O. 1991 § 145.070; Ord. No. 520 § 8, 12-4-1984]
A. 
City Property. The City Administrator shall have responsibility for all real and personal property owned by the City of Vandalia. He/she shall have responsibility for all inventories and maintenance of such property. Personal property may be sold by the City Administrator only with the approval of the Board of Aldermen. Real property may be sold only with the approval of the Board of Aldermen by resolution or ordinance.
B. 
Set Administrative Policies. The City Administrator may prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, and he/she may revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the Board of Aldermen and he/she shall follow the administrative procedures and guidelines as set forth in the Code of the City of Vandalia and as it may be from time to time amended.
C. 
Coordinate Departments. The City Administrator shall coordinate the work of all departments of the City, and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government. He/she may overrule any action taken by a department head and shall conduct the functions of a department temporarily without a director.
D. 
Investigate and Report. The City Administrator shall have the authority to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction, and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen. When so authorized by the Board of Aldermen the City Administrator may employ consultants to aid an examination or inquiry.
E. 
At no time shall the duties or powers of the City Administrator supersede the actions of the Mayor and Board of Aldermen.
[R.O. 1991 § 145.080; Ord. No. 520 § 9, 12-4-1984; Ord. No. 17-1177, 8-8-2017]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of the employees subordinate to the City Administrator except at the express direction of a majority of the Board of Aldermen.