The Chief Financial Officer shall see that the written or electronic
certification of the officer or duly authorized employee whom the
Township Administrator has duly designated to certify that the materials
have been received by or the services rendered to the Township appears
on every claim.
Claims shall be presented to two Township Committeemen serving
as the Finance Subcommittee of the Township Committee. If satisfied
that the claims are proper and valid, the Finance Subcommittee shall
sign the vouchers and present them to the governing body for formal
approval at a regular meeting.
Claims shall be considered by the governing body, which shall
approve the same, except that said governing body may reject any claim
presented to it, stating the reason for such rejection. Any disapproved
claim shall be referred back to the Chief Financial Officer with such
instruction as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims
in the official minutes, indicating that the governing body has, by
formal action, approved the same, with appropriate record as to any
claims disapproved or rejected.
It shall be the duty of the Chief Financial Officer, or designee,
to indicate on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
After the claims have been approved, the Chief Financial Officer,
or designee, shall prepare the necessary checks and drafts for the
payment thereof, which shall be signed by the Mayor and the Municipal
Clerk and then countersigned by the Chief Financial Officer. After
preparing checks or drafts for the payment of claims, the Chief Financial
Officer, or designee, shall record them in proper books of account
and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads or
such officer or employee as may be designated by the Township Administrator
shall prepare the necessary payrolls for all employees, which payrolls
shall be duly certified by the person authorized to certify that the
services have been rendered and the amount specified is, in fact,
due and owing to the employee or employees. Said payroll shall then
be approved by the department head responsible therefor and presented
to the Township Administrator and the governing body for approval
and, after approval, shall be paid in due course.
A payroll account is hereby established, and the governing body
may, by resolution, prescribe the manner in which payroll checks shall
be drawn, who shall sign the same, and the dates on which payment
shall be made.
Any claim for reimbursement of actual and necessary traveling
expenses shall be itemized and supported by receipts where available
and shall be authorized by the Township Committee.