[HISTORY: Adopted by the Township Committee
of the Township of Franklin 2-27-1979 by Ord. No. O-2-79. Amendments
noted where applicable.]
There is hereby established a Purchasing Agent
within the Township of Franklin. The purpose of this chapter is to
prescribe the manner in which said Purchasing Agent shall control
the purchasing of materials, supplies and equipment for the Township.
The Purchasing Agent shall have the power and
it shall be his duty to:
A.
Approve the purchase for all materials, supplies,
equipment and contractual services needed by any department or agency
of the Township which derives its financial support from the Township
in accordance with purchasing procedures prescribed by this chapter
and such rules and regulations as the Purchasing Agent shall adopt
for the management and operation of his office.
B.
Purchase or procure for the Township the highest quality
in materials, supplies, equipment and contractual services from the
lowest responsible bidder meeting specifications.
C.
Discourage uniform bidding and endeavor to obtain
full and open competition insofar as possible on all purchases.
D.
Establish and amend when necessary all rules and regulations
authorized by or promulgated under this chapter and any other necessary
to its operation.
E.
Keep informed of current developments in the fields
of purchasing, prices, market conditions and new products and secure
for the Township the benefit of research done in the field of purchasing
by other governmental jurisdictions.
F.
Prescribe and maintain such forms as he shall find
reasonably necessary to the operation of this chapter.
G.
Prepare and secure, with cooperation from the various
Township departments and agencies, standard and written specifications
for supplies used by the various branches of the Township government.
A.
All supplies and contractual services, except as otherwise
provided herein, shall be made in conformance with N.J.S.A. 40A:11-3.
[Amended 12-29-2009 by Ord. No. O-22-2009]
B.
Authorization to publicly advertise for formal bids
shall be initiated by approval of the Township Committee.
C.
Formal bids shall be received by the Township Committee
unless the Township Committee authorizes public advertisement to direct
bids to be received by the Purchasing Agent.
D.
The Purchasing Agent shall review bids and submit
recommendations as to the award to the Township Committee.
E.
The Township Committee shall award or reject bids
under this section.
A.
All purchases of supplies and contractual services of less than the bid threshold established by N.J.S.A. 40A:11-3 may be made in open market without newspaper advertisement and without observing the procedure prescribed in § 106-3 for the award of formal contract provided that the procedures of N.J.S.A. 40A:11-6.1 are followed.
[Amended 12-29-2009 by Ord. No. O-22-2009]
B.
All open market purchases, the estimated cost or price
of which is $500 or more, shall, whenever possible in accordance with
the provisions of N.J.S.A. 40A:11-6.1, be made after the Purchasing
Agent obtains at least three competitive bids.
A.
The Purchasing Agent may waive in the case of an emergency
any rules and regulations established in this chapter or rules and
regulations established by the agent for the purchase of any items
when the actual aggregate value thereof shall not exceed the bid threshold
established by N.J.S.A. 40A:11-3.
[Amended 12-29-2009 by Ord. No. O-22-2009]
B.
The Township Committee may, in accordance with the
provisions of N.J.S.A. 40A:11-6, authorize the Purchasing Agent in
case of an emergency to purchase or contract for supplies or services
necessary to address the emergency consistent with state law.
[Amended 12-29-2009 by Ord. No. O-22-2009]
C.
The Purchasing Agent shall report all such emergency
purchases to the Township Committee, explaining the circumstances
causing the emergency purchase. Any such emergency purchases authorized
by the Township Committee of $2,500 or more shall be thereafter confirmed
by resolution.
