[HISTORY: Adopted by the Board of Commissioners of York County 10-26-1988. Amendments
noted where applicable.]
GENERAL REFERENCES
DUI System of Service Advisory Council bylaws — See Ch. 387.
The name of this nonprofit organization shall be the "York Area
Highway Safety Council."
The Council's mailing address should be the same as the
Center for Highway Safety Programs.
The purpose of the Highway Safety Council shall be to:
A.
Act as a recommending body to the Center for Highway Safety Programs
and the County of York regarding issues, problems and programs which
arise concerning seatbelt/child passenger safety, pedestrian safety,
bicycle safety, safe driving characteristics and vehicle safety.
B.
Act as a body for public information and education with a goal of
reducing the number of injuries and deaths in York County.
A.
Compilation. The Council shall consist of not more than 25 citizens
drawn from the private sector, law enforcement, local government,
medical, health and education professionals and activist groups in
York County. All Council members shall embody a keen interest in resolving
society's conflict with the Council's purpose.
B.
Appointment. Each member of the Council shall be appointed by the
Center's Highway Safety Specialist or York Area Highway Safety
Council and be introduced to the Council at the next stated meeting.
The Council may recommend to the Highway Safety Specialist membership
any individual it feels would provide positive input to Council business.
D.
Substitutes. Any Council member who cannot attend a stated meeting
may send a representative in his/her place. That representative will
have full voting privileges.
B.
Qualifications of the Chairman, Vice Chairman and Secretary. Any
person who is designated as a member of the York Area Highway Safety
Council and is in good standing may serve in any of these designated
positions.
C.
Term. The Chairman, Vice Chairman and Secretary shall remain in office
for a period of one year beginning May 1 and continuing thereafter
until April 30 of the subsequent year and shall have the ability to
accept continued nominations for that position for a period of three
consecutive years beginning May 1, 1989.
D.
Election.
(1)
In February, the Chairman shall open the floor for nominations from
the Council at large for names of individuals to be officers for the
forthcoming year.
(2)
Voting will take place at the April meeting, which will be known
as the "annual organizational meeting." The officers will assume their
official duties on May 1 of that year.
E.
Duties.
(1)
The York Area Highway Safety Council and the Highway Safety Specialist
are responsible for program management and administration dealing
with enforcement, public information, education adjudication and fiscal
management.
(2)
Chairman. This individual is responsible for setting the agenda of
all meetings and for the appointment of all committee heads and shall
avail him/herself as an ex officio member thereon and work with all
committees.
(3)
Vice Chairman. This individual shall assume those responsibilities
of the Chairman in his absence, as well as any assigned duties.
(4)
Secretary. This individual shall record and maintain minutes of all
meetings, shall keep a list of all members, along with addresses and
telephone numbers, and shall give official written notice of all regularly
scheduled meetings, accompanied with minutes from the last meeting,
as well as second all requisite notices for special meetings to Council
members within five days of the special meetings.
A.
Regular. The York Area Highway Safety Council shall meet six times
per year on the last Wednesday of the month at places the Chairman
so designates.
B.
Quorum. The presence of at least five members of the Council at the
place and time of the designated meeting must be necessary and sufficient
to constitute a quorum.
C.
Voting.
(1)
Each member on the Council shall have the right to cast one vote
in all matters considered by the Council.
(2)
On any issue requiring a two-thirds majority of the entire Council,
ballots may be issued via the mail.
(3)
Any member of the Council who has a conflict of interest in any matter
to be considered by Council shall inform all members present at the
meeting of the material facts involved and his/her interest therein,
be it financial or otherwise.
(4)
Said member shall be restrained from voting on the topic unless a
majority of the members present at that time approve and ratify that
member's participation.
D.
Annual. The April meeting of the York Area Highway Safety Council
shall be designated as the annual meeting of the Council and shall
be the designated time for the election of officers and the reorganization
of said Council.
E.
Special. Special meetings of the Council can be called by either
the Highway Safety Specialist or any of the officers so long as all
Council members are notified of the date, time and place, etc., by
the Secretary at least five days prior thereto.
F.
Notices. The minutes of each meeting and the exact date, time and
place, etc., of all annual, regular and special meetings shall be
forwarded by the Secretary of the Council to all members at least
five days prior to the meeting.
G.
Conduction of meetings. The Chairman shall conduct the meetings in
any formal or informal manner he/she desires. However, should any
dispute arise as to the procedures used, Robert's Rules of Order
shall be the controlling factor.
H.
Committees.
(1)
Standing. The Nominating Committee shall consist of three members
appointed from the Council at large by the Chairman yearly.
(2)
Special. The Chairman shall have the ability to appoint special committee
Chairmen who shall have the responsibility of organizing from the
general membership of the York Area Highway Safety Council those individuals
to work with them as they so desire.
These bylaws may be amended by a two-thirds vote of the entire
membership body of the Council.
The York Area Highway Safety Council can be dissolved by a four-fifths
vote of the entire membership body of the Council.
