[R.O. 1991 § 155.340; Ord. No. 610 § 2, 9-11-1990]
Fringe benefits are subject to change. The following types of benefits are currently provided at the City's expense to regular full-time employees: Annual holidays, vacation leave, sick leave, worker's compensation, group medical and hospital insurance, group life insurance and retirement. In addition, the City also matches the amounts of employee contributions to the Social Security program. Seasonal or temporary and part-time employees are entitled only to fringe benefits of worker's compensation and Social Security programs, unless otherwise provided by ordinance or separate contract (see Section 135.180).
[R.O. 1991 § 155.350; Ord. No. 610 § 2, 9-11-1990; Ord. No. 09-1085 §§ I
– II, 2-10-2009]
A.
All regular full-time employees shall receive
their regular compensation for holidays authorized by the Board of
Aldermen in the annual budget. Currently there are ten (10) such holidays.
Unless otherwise authorized in the budget, the holidays shall be as
follows:
|
New Year's Day
|
January 1
|
|
Martin Luther King Jr. Day
|
3rd Monday in January
|
|
Presidents' Day
|
3rd Monday in February
|
|
Memorial Day
|
4th Monday in May
|
|
Independence Day
|
July 4
|
|
Labor Day
|
1st Monday in September
|
|
Veterans Day
|
November 11
|
|
Thanksgiving Day
|
4th Thursday and Friday in November
|
|
Christmas Day
|
December 25
|
B.
When a holiday falls on a Saturday, the
preceding Friday shall be observed. When a holiday falls on a Sunday,
the following Monday shall be observed (this applies to all City employees).
C.
All full-time employees are eligible for
holiday pay. In order to qualify for holiday pay, an employee must
work the last scheduled day prior to and the first scheduled day following,
the day the holiday is observed, unless absences have been authorized.
D.
Scheduled employees who wish to insure
an off-duty holiday will operate on a first come, first serve basis
with their department heads. Those responsible for scheduling shall
make every effort to schedule holidays with regards to a rotation.
E.
Hourly and scheduled employees shall be
compensated at one and one-half (1 1/2) times their regular rate of
pay for hours worked on a holiday and holiday pay shall be used to
compute overtime for hourly employees. However, holiday pay will not
be used to compute overtime for scheduled personnel, unless those
personnel are scheduled to work a holiday.
F.
The Mayor shall be the only person authorized
to declare special holidays or days off as an unusual need or circumstance
may occur.
[R.O. 1991 § 155.360; Ord. No. 614 § 1, 1-15-1991; Ord. No. 694 §§ I
– II, 4-13-1993; Ord. No. 744 § I, 4-12-1994; Ord. No. 759 § I, 11-8-1994; Ord. No. 872 §§ I – III, 5-13-1997]
A.
Each full-time employee shall accrue vacation
leave credit at the following rates:
[Ord. No. 22-1236, 12-13-2022]
|
During the 1st partial calendar year (after any probation periods, described in Subsection (B) below)
|
0.77 hours
|
|
During the 2nd calendar years of service
|
40 hours
|
|
During the 3rd through the 5th calendar
years of service
|
80 hours
|
|
During the 6th calendar year of service
|
88 hours
|
|
During the 7th calendar year of service
|
96 hours
|
|
During the 8th calendar year of service
|
104 hours
|
|
During the 9th calendar year of service
|
112 hours
|
|
During the 10th calendar year of
service
|
120 hours
|
|
During the 11th calendar year of
service
|
128 hours
|
|
During the 12th calendar year of
service
|
136 hours
|
|
During the 13th calendar year of
service
|
144 hours
|
|
During the 14th calendar year of
service
|
152 hours
|
|
After 15 calendar years of service
|
160 hours
|
|
After 20 calendar years of service
|
168 hours
|
|
After 25 calendar years of service
|
184 hours
|
|
After 30 calendar years of service
|
200 hours
|
B.
The employee shall not become eligible
to use vacation leave until after his or her ninety (90) days probation
period, after which time he or she will start accruing vacation weekly.
If the employee's probation period is extended, he or she will not
accrue vacation until all probation extensions have been completed.
[Ord. No. 22-1236, 12-13-2022]
C.
Vacation credit may accumulate in an amount
of up to one (1) year of the employee's annual accrual rate.
[Ord. No.
14-1142 §§ I – II, 7-8-2014]
D.
Any employee with the exception of those
employees serving on formal "on call" status at the time, who is called
into work during any full (eight-hour) scheduled vacation day previously
approved by his/her supervisor, shall be compensated for the full
day of approved vacation leave as well as straight time for any hours
worked. In addition, and as compensation for the disruption, the employee
shall also receive the equivalent of one (1) additional day [eight
(8) hours] of vacation leave to be used at a future date.
E.
Employees shall have the option of "selling" their accumulated vacation time back to the City. For the purpose of "selling back" vacation time, an employee shall be entitled to sell accrued vacation. Vacation shall accrue daily beginning on the first day of the calendar year according to the schedule presented in Subsection (A) of this Section. In the event that an employee resigns during the course of the year, he/she shall only be entitled to sell back any unused accrued vacation time. Should an employee choose to sell vacation time they shall be entitled to compensation at his/her regularly earned salary. All such transactions must receive prior approval of the City Administrator.
[R.O. 1991 § 155.370; Ord. No. 610 § 2, 9-11-1990; Ord. No. 764 §§ I,
II, 12-13-1994; Ord. No.
902 § I, 2-10-1998]
A.
Short Term Sick Leave. All full-time employees
shall accumulate nine (9) sick days per calendar year to be utilized
for "short term sick leave absences," defined as illnesses which last
less than seven (7) consecutive calendar days. For new employees,
the number of sick days available is pro-rated based on the month
employment begins.
B.
Long Term Sick Leave. All full-time employees
with at least one (1) year service are eligible for the City's long
term sick leave program. This type of sick leave is to be used for
employee illnesses lasting seven (7) or more consecutive calendar
days. The days available at one hundred percent (100%) of pay and
at sixty percent (60%) of pay depend upon the number of years of service
for each individual employee. The following chart shall guide the
City Administrator when determining long term sick leave requests
by City employees:
|
Years of Full-Time Service
|
Days of Sick Leave
| |||
|---|---|---|---|---|
|
Not Less Than
|
Not More Than
|
Payable At 100%
|
Payable At 60%
|
At No Pay
|
|
Less than 1 year
|
See Subsection (A) above
| |||
|
1 year
|
1.5 years
|
14
|
14
|
152
|
|
1.5 years
|
2 years
|
21
|
21
|
138
|
|
2 years
|
3 years
|
42
|
138
| |
|
3 years
|
4 years
|
49
|
131
| |
|
4 years
|
5 years
|
56
|
124
| |
|
5 years
|
10 years
|
80
|
100
| |
|
10 years
|
15 years
|
120
|
60
| |
|
15 years
|
unlimited
|
180
|
0
| |
C.
Employee Incentive Program. There is hereby
created an Employee Incentive Program, whereby all employees who do
not utilize a sick day for a period of six (6) consecutive months
will be eligible for either one (1) day off, or a bonus check for
one (1) eight (8) hour shift, at their regular rate of pay.
D.
Eligible Sick Leave. Sick leave may be
taken only for the following reasons: Personal illness, pregnancy,
occupational injury, exposure to a contagious disease that might jeopardize
the health of others, or illness in the immediate family. For the
purposes of these regulations, "immediate family" includes only those
family members living in the employee's household. Employment-related
sicknesses and injuries may be covered by the Missouri Workers' Compensation
Act.
E.
Employee Responsibilities. Any employee
wishing to use sick leave will notify his or her appropriate supervisor
before taking any sick leave, and provide such reasonable verification
during illness as may reasonably be requested. Situations where notification
is not provided shall be considered an unexcused absence. Any employee
who is aware that sick leave will be required in the near future will
notify his or her appropriate supervisor as soon as possible.
F.
Documentation Required. Unless excused
by a Department Head, an employee taking sick leave will be required
to furnish a medical certificate verifying illness, if such verification
is requested by the appropriate supervisor, or Department Head.
G.
Improper Usage Of Sick Leave. Improper
usage of sick leave shall result in disciplinary actions up to, and
including, termination.
H.
Unused Sick Leave. Unused sick leave will
not be compensated for in any way at the time of an employee's resignation
or dismissal.
[R.O. 1991 § 155.380; Ord. No. 610 § 2, 9-11-1990; Ord. No. 993 §§ I
– II, 11-12-2002]
A.
Notification Of Injury. City employees
are covered by the provisions of the Missouri Workers' Compensation
Act during the performance of their job duties. Any employee who suffers
a work-related injury is responsible for notifying the appropriate
supervisor immediately. The supervisor will then notify the appropriate
Department Head and the Department Head will notify the City Administrator.
[R.O. 1991 § 155.390; Ord. No. 610 § 2, 9-11-1990; Ord. No. 957 §§ I
– II, 1-9-2001; Ord. No. 23-1243, 5-9-2023]
All full-time employees, and dependent
family members at the employee's discretion, shall be provided group
medical insurance, at a cost to be determined annually at the renewal
date of the group policy. Coverage for a new employee and his/her
eligible dependents shall begin on the first day of the calendar month
following the employee's completion of sixty (60) days of employment.
[R.O. 1991 § 155.400; Ord. No. 610 § 2, 9-11-1990]
Presently, all full-time employees
will be provided with a twenty-five thousand dollar ($25,000.00) life
insurance policy at the City's expense.
[R.O. 1991 § 155.410; Ord. No. 610 § 2, 9-11-1990]
All employees will participate in
the "Federal Retirement Survivors Disability and Health Insurance
Program," more commonly known as "Social Security," and the appropriate
deductions from gross pay will be made as provided by law. This deduction
will be identified on the payroll check stub as FICA (Federal Insurance
Contribution Act). The City also contributes an amount to the program
which is approximately equal to the amount of individual employee
contributions.
[R.O. 1991 § 155.420; Ord. No. 610 § 2, 9-11-1990; Ord. No. 980 § I, 3-12-2002; Ord. No. 12-1119 § I, 7-10-2012; Ord. No. 15-1156 § I, 12-8-2015[1]]
A.
All full-time employees who have successfully
completed six (6) months of service as defined under the LAGERS plan
will automatically become members of the Missouri Local Government
Employee's Retirement System (LAGERS). LAGERS is a statewide, non-profit
retirement system for local government employees and the program was
created and is regulated by the Revised Statutes of Missouri. It is
not controlled by the City of Vandalia.
B.
The City hereby adopts a change in the
contributions from covered employees, changing to the requirement
of no contributions from covered employees in accordance with the
provisions of Sections 70.705 and 70.730, RSMo.
C.
The City hereby adopts no change in the
method of determining a member's final average salary, keeping a sixty-consecutive
month period for determining a member's monthly salary in accordance
with Sections 70.600 and 70.656, RSMo.
D.
The City hereby adopts no change in the
Benefit Program of covered employees, keeping the Benefit Program
at L-7 (1.5%) in accordance with Section 70.655, RSMo.
E.
The City hereby adopts no change in the
Retirement Age Provision of covered employees, keeping member employees
option of retirement upon attaining minimum service retirement age
in accordance with Sections 70.600, 70.646, RSMo.
F.
All rules and regulations for the LAGERS
Retirement System as it applies to the employees of the City of Vandalia
shall be available for employee inspection in the office of the City
Clerk.
[1]
Editor’s Note: Section III of Ord. No.
15-1156 also provided an effective date of 1-1-2016.
[R.O. 1991 § 155.430; Ord. No. 610 § 2, 9-11-1990]
The City will provide uniforms for
all employees who are required to wear uniforms in the performance
of their regular duties and will buy badges for personnel required
to wear the same.
[R.O. 1991 § 155.440; Ord. No. 610 § 2, 9-11-1990]
Seniority or length of service for
purposes of seniority means continuous full-time service calculated
from the first day of employment except that a lapse of service less
than thirty (30) days by reason of resignation or discharge shall
not be considered a break in full-time continuous service.
