A.
The
City Clerk, heretofore appointed by Common Council, shall hold his
office until his full term of three years shall have been served and
until the appointment and qualification of his successor, at which
time, and every third year thereafter, the Common Council shall appoint
a City Clerk who shall hold his office until the appointment and qualification
of his successor. The annual salary of the City Clerk shall be as
fixed in the Salary Ordinance of the City of Gloucester City.[1]
B.
The
City Clerk shall, before entering upon the duties of his office, enter
into a bond in favor of Gloucester City in such amount as shall be
prescribed by the Finance and Accounts Committee of Common Council,
conditioned for the faithful performance of the duties of his office,
which bond shall be approved as to form and surety by the City Solicitor.
A.
The
City Clerk, by virtue of his office shall be Clerk of the Common Council
and the several committees thereof, except as hereinafter provided;
and it shall be his duty to keep correct journals and minutes of the
proceedings thereof and to record the same in separate books to be
kept in his office.
B.
He
shall cause all ordinances passed by the Common Council to be carefully
engrossed in books to be provided for that purpose, and when so engrossed
the ordinance shall be signed by the Mayor and attested by the City
Clerk.
C.
He
shall prepare a copy of all ordinances which require publication,
and cause the same, properly attested, to be published in the proper
newspapers, and shall file in the office the requisite proofs of such
publication.
D.
He
shall furnish to the head of each department an abstract of any ordinance
or resolution of Common Council requiring any work to be done under
or in reference to any matters affecting such department.
Any and all fees due said City from any source whatever shall
be paid by the City Clerk to the City Treasurer of Gloucester City.
The City Clerk, upon an application being made to him for any permit
for which a fee is due his office, shall, if the applicant is so entitled,
issue said permit and collect the fee.
A.
He
shall have the general custody and charge of the general order books
and shall draw orders upon the City Treasurer for all bills and claims
allowed by the Common Council, all specific appropriations of money
made by it, and for the payment of the salaries of the City officers
as fixed by ordinance or resolution of the Common Council and not
otherwise provided for.
B.
He
shall keep an accurate account, on the margin of said order book,
of all orders attested by him, showing the date, amount and number
of each and in whose favor the same were drawn and the object thereof.
He shall take charge of and keep all contracts that are made
and approved by the Common Council.
It shall also be the duty of the City Clerk to provide blank
applications for licenses to sell liquor and transfers of licenses
theretofore granted, on forms as shall be provided by the Common Council,
and furnish the same to applicants free of charge.
The number and types of employees in the City Clerk's office
shall be as determined by the Mayor and Common Council, and they shall
be employed in accordance with the provisions of the Civil Service
Law of New Jersey.
[Added 2-1-1993 by Ord.
No. 1-1993]
A.
Appointment, length of term, removal and salary. The Deputy Municipal
Clerk shall be appointed by Common Council, shall serve at the pleasure
of Common Council and shall be removable upon a majority vote of Common
Council. The annual salary of the Deputy Municipal Clerk shall be
as fixed in the Salary Ordinance of the City of Gloucester City.[1]
[Amended 12-29-1997 by Ord. No. 37-1997]
B.
Qualifications. The Deputy Municipal Clerk shall be chosen by the
Mayor and Common Council solely on the basis of his administrative
qualifications with special reference to his actual experience in,
and/or his knowledge of, accepted practice in the day-to-day conduct
of the business of the Office of City Clerk.
C.
Bond. The Deputy Municipal Clerk shall, upon appointment, enter into
a bond in favor of Gloucester City in such an amount as shall be prescribed
by the Finance and Accounts Committee of Common Council, conditioned
on the faithful performance of the duties of his office, which bond
shall be approved as to form and surety by the City Solicitor.
D.
Duties and responsibilities.
(1)
Under the direction and supervision of the City Clerk, the Deputy
Municipal Clerk shall perform any and all of the duties prescribed
for the Office of City Clerk.
(2)
The Deputy Municipal Clerk shall, in the event of the death, resignation
or disability of the City Clerk, discharged the powers and duties
of said office, and shall continue to act as the City Clerk until
the appointment of a City Clerk.
(3)
The Deputy Municipal Clerk shall assist the City Clerk in keeping correct journals and minutes of the proceedings of the Common Council and the several committees thereof, shall assist the City Clerk in causing all ordinances passed by the Common Council to be carefully engrossed in books provided for that purpose; and shall assist the City Clerk in the issuance of permits and the collection of appropriate fees and in the transmittal of fees from any source whatsoever to the City Treasure of Gloucester City. Further, the Deputy Municipal Clerk shall assist the City Clerk with respect to the maintenance and control of the order books pursuant to § 4-9 of the Administrative Code of the City of Gloucester City, the recording of contracts pursuant to § 4-10 of the Administrative Code of the City of Gloucester and in the acceptance and processing of applications for purchase and transfer of alcoholic beverages licenses pursuant to § 4-11 of the Administrative Code of the City of Gloucester City.
