[HISTORY: Adopted by the Common Council of the City of Hayward 11-17-1947 by Ord. No.
54. Amendments noted where applicable.]
A.
Regular meetings. The Common Council of the City of Hayward shall
meet regularly on the second Monday of each month at the Council Chambers
in the City Hall at 7:30 p.m., unless otherwise designated by the
Mayor at the previous meeting.
B.
Special meetings. Special meetings may be called by the Mayor upon
proper notice to each member of the Common Council. Such notice shall
be given at least six hours before the meeting and the meeting shall
be held in the Council Chambers unless otherwise designated by the
Mayor in the notice of said meeting.
C.
The Council may, by a majority vote of those present, adjourn from
time to time, to a specific date, place and hour.
D.
Organization meeting. Following a regular City election, the new
Council shall first meet on the Monday following the election at the
Council Chambers in the City Hall at 7:30 p.m., at which meeting they
shall, after organization, choose its members a President, Chairman
of Finance Committee and Chairman of Property Committee.
The election by the Council of the President, Chairman of the
Finance Committee and Chairman of the Property Committee shall be
by ballot votes taken until any tie is broken and a majority vote
reached. Following the election of these officers, the Mayor shall
appoint the remaining members of the committees and such other committees
as the Common Council deems necessary. Special committees, when necessary,
may be appointed by the Mayor.
Two-thirds of the members of the Council shall constitute a
quorum and no meeting shall be held unless a quorum is present.
The "aye" and "no" vote shall be used in all cases, following
a proper motion and second to motion, unless otherwise required by
law or called for by a member. Whenever a roll call vote is required, the Clerk/Treasurer shall
call the roll in alphabetical order, the president of the Council
voting last, the Mayor voting only in case of a tie. Voting upon a
question shall not take place until the question has been thoroughly
discussed and immediately before the question is voted upon the presiding
officer shall ask "Is there any further discussion upon the question?"
Meetings shall be open to the public, and the Council may, by
a majority vote, remove, or have removed, any member or other person
present for disorderly behavior.
A.
Procedure.
(1)
The business of the Common Council shall be conducted in the following
order:
(a)
Call to order by presiding officer.
(b)
Roll call. If a quorum is not present, the meeting shall thereupon
adjourn to a specific date and hour.
(c)
Reading the minutes of the preceding meeting and approving the
same if correct and rectifying mistakes if any exist. This procedure
may be waived by a majority vote of the Council.
(d)
Unfinished business from previous meeting.
(e)
Comments and suggestions by citizens present.
(f)
Reports by City officers and committees.
(g)
Acting upon applications for permits and licenses.
(h)
New business, including the introduction of ordinances, resolutions
and petitions.
(i)
Passing on bills and claims.
(j)
Adjournment.
(2)
In the absence of the Clerk/Treasurer, the Mayor shall appoint a
Clerk/Treasurer pro tem.
B.
The presiding officer, at the stated hour, shall call the meeting
to order. He shall preserve order and decorum, decide on all question
of order and conduct the proceedings of the meeting in accordance
with the parliamentary rules contained in Roberts Rules of Order,
unless otherwise provided by statute or by these rules.
C.
If the Mayor is absent at the designated time of any meeting, the
President of the Council shall preside, and during the absence of
the Mayor shall have the powers and duties of the Mayor. He shall,
when so officiating, be styled "Acting Mayor." In the absence of both
the Mayor and the President of the Council, the Clerk/Treasurer shall
call the meeting to order and preside until the Council shall, by
motion, select an Acting Mayor for that meeting.
D.
No ordinance or resolution shall be considered by the Council unless
presented by an Alderman and in writing.
E.
The deliberations of the Council shall be conducted in the following
manner:
(1)
No Alderman or other City officer or citizen shall address the Council
until he has addressed himself to the presiding officer and has been
recognized. He shall thereupon confine his remarks to the question
under discussion and shall avoid all personalities.
(2)
No question shall be discussed or acted upon unless and until it
has been properly introduced.
