[HISTORY: Adopted by the Common Council of the City of Hayward as indicated in article histories. Amendments noted where applicable.]
[Adopted 12-10-1997 by Ord. No. 357]
City officers may destroy the following nonutility financial records of which they are legal custodians and which are considered obsolete, after completion of any required audit by the bureau of municipal audit or an auditor licensed under Chapter 442 of the Wisconsin Statutes, but not less than seven years after payment or receipt of any sum involved in the particular transition, unless a shorter period has been fixed by the State Public Records board pursuant to § 16.61(3)(c), Wis. Stats., and then after such shorter period:
A. 
Bank statements, deposit books, slips and stubs.
B. 
Bonds and coupons after maturity.
C. 
Canceled checks, duplicates and check stubs.
D. 
License and permit applications, stubs and duplicates.
E. 
Payrolls and other time and employment records.
F. 
Receipt forms.
G. 
Special assessment records.
H. 
Vouchers, requisitions, purchase orders and all other supporting documents pertaining thereto.
I. 
Ledgers and journals.
J. 
Tax rolls.
City officers may destroy the following utility records of which they are the legal custodians and which are considered obsolete after completion of any required audit by the bureau of municipal audit or an auditor licensed under Chapter 442 of the Wisconsin Statutes, subject to State Public Service Commission regulations, but not less than seven years after the record was effective unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such a shorter period, except that water stubs, receipts of current billings and customers' ledgers may be destroyed not less than two years after payment or receipt of the sum involved or the effective date of said record.
A. 
Contracts and papers relating thereto.
B. 
Excavation permits.
C. 
Inspection records.
D. 
Bids.
City officers may destroy the following records of which they are the legal custodian and which are considered obsolete, but not less than seven years after the record was effective unless another period has been set by statute, and then after such a period, or unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such a shorter period.
A. 
Contracts and papers relating thereto.
B. 
Correspondence and communications.
C. 
Financial reports other than annual financial reports.
D. 
Justice dockets.
E. 
Oaths of office.
F. 
Election notices and proofs of publication.
G. 
Canceled voter registration cards.
H. 
Old insurance policies.
I. 
Leases and agreements.
J. 
Reports of boards, commissions, committees and officials duplicated in the Common Council proceedings.
K. 
Official bonds.
L. 
Police records other than investigative records.
M. 
Resolutions and petitions, providing the text of the same appears in the official City minutes.
Notwithstanding the above provisions appearing in this article, it is intended hereby that election materials may be destroyed according to lesser time schedules as made and provided in § 7.23, Wis. Stats.
Unless notice is waived by the State Historical Society, at least 60 days' notice shall be given the State Historical Society prior to the destruction of any record as provided by § 19.21(4)(a), Wis. Stats.
Any tape recordings of a governmental meeting of the City may be destroyed, erased or reused no sooner than 90 days after the minutes of the meeting have been approved and published, if the purpose of the recording was to make minutes of the meeting.
[Adopted 5-8-2000 by Ord. No. 385]
Whenever the Assessor, in the performance of the Assessor's duties, requests or obtains income and expense information pursuant to § 70.47(7)(af), Wis. Stats., or any successor statute thereto, then, such income and expense information that is provided to the Assessor shall be held by the Assessor on a confidential basis; except, however, that said information may be revealed to and used by persons: in the discharging of duties imposed by law; in the discharge of duties imposed by office (including, but not limited to, use by the Assessor in performance of official duties of the Assessor's office and use by the Board of Review in performance of its official duties); or pursuant to order of a court. Income and expense information provided to the Assessor under § 70.47(7)(af), Wis. Stats., unless a court determines that it is inaccurate, is, per § 70.47(7)(af), Wis. Stats., not subject to the right of inspection and copying under § 19.35(1), Wis. Stats.