[1983 Code; amended 4-15-2002; 1-18-2005; 1-17-2006; 11-6-2006(1); 6-17-2019]
The regular meetings of the President and Board of Trustees
of the Village shall be held on the first and third Mondays of each
month at the Thornton Village Hall, and shall convene at 7:15 p.m.
Committee meetings of the Village shall be held on the first and third
Mondays of each month at the Thornton Village Hall, and shall convene
at 7:00 p.m. Both regular and committee meetings will be held on the
following Tuesday in the event the meeting falls on a legal holiday.
[1983 Code]
Special meetings may be called by the Village President or any
three Trustees upon at least 24 hours' notice to all members and the
President. Such call shall be in writing duly signed and shall be
presented to the Clerk who shall immediately cause such notice to
be served upon the President and Trustees, in person or by mail. If
notice is served by mail, such notice must be mailed in Thornton at
least 48 hours prior to the time of the scheduled meeting. Such notices
shall describe in brief the nature of object of the call. No special
meeting may be held without such written notice being served and any
action taken in the absences of such written notice shall be void;
provided, however, that if announcement of the date and time of a
special meeting is made at a regular meeting, the requirements of
written notice shall not be necessary. Any member of the corporate
authorities absent at such regular meeting shall receive written notice
from the Clerk of said special meeting.
[1983 Code; amended 12-3-2007(1); 3-21-2012(1)]
A.
The order of business of the Board of Trustees shall be as follows:
1.
Pledge to the Flag.
2.
Invocation.
3.
Calling the roll.
4.
Approval of Committee minutes of last meeting.
5.
Approval of minutes of last meeting.
6.
Approval of bills.
7.
Communications and petitions.
8.
Meeting open to the public.
9.
Reports of committees and officers.
10.
Old business.
11.
New Business.
12.
Adjournment.
[1983 Code; 5-16-1989; amended 3-6-2006; 12-3-2007(2); 11-3-2014]
A.
The following rules of order for conduct of Village business by the
President and Board of Trustees of the Village are hereby adopted:
1.
The President shall decide all questions of order and in all cases
not covered by these rules or where they are not applicable, the Board
shall be governed by parliamentary law, as laid down in Robert's Rules
of Order.
2.
When a question is before the Board, no motions shall be in order
but these:
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To adjourn
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To lay on the table
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The previous question
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To postpone indefinitely
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To postpone to a certain time
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To commit
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To amend
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And these motions shall be privileged and have precedence in
the above order, and motions to adjourn, lay on the table and for
the previous question shall be decided without debate.
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3.
The yeas and nays shall be taken upon the passage of all ordinances,
and upon all propositions to create any liability against the Village,
or for the expenditure of its money, and in all cases at the request
of any member, and shall be entered on the journal of its proceedings,
and a concurrence of a majority of all members of the Board of Trustees
shall be necessary to the passage of any such ordinance or proposition.
4.
No person, except a member of the Board, shall be permitted to address
the Chair, or the Board, without unanimous consent of the Board.
6.
The Trustee shall report and make recommendations to the Board regarding
their specific area and shall have the right to request the President
appoint an ad hoc committee to study and make reports and recommendations
to the Board regarding issues that may arise within their area. The
Trustee requesting the creation of the ad hoc committee shall act
as Chair, and the Mayor shall be an ex officio member.
7.
The President shall also have the power to create an ad hoc committee
and appoint its members as the need arises.
8.
No person except a member of the Board of Trustees shall be permitted
to address the Chair without majority consent of the Board of Trustees,
except that prior to consideration of an item on the agenda, the Chair
will open the meeting for public comments regarding that agenda item.
A majority of the Board of Trustees shall constitute a quorum
to do business. A smaller number, however, may adjourn from time to
time and may compel the attendance of absentees under penalties prescribed
by the council by ordinance.
[1983 Code]
In the absence of the President, the Trustees shall elect one
of their number to act as a temporary chairman. He shall have only
the powers of a presiding officer and a right to vote in his capacity
as Trustee on any ordinance, resolution or motion.
[1983 Code]
A.
The Village President shall not vote on any ordinance, resolution
or motion except where the vote of the Trustees has resulted in a
tie, or where 1/2 of the Trustees elected have voted in favor of an
ordinance, resolution or motion.
B.
Nothing in this section shall deprive a President Pro Tem from voting
in his capacity as Trustee.
[1983 Code]
A.
Ordinances. The President shall carefully inspect all ordinances
passed by the Board of Trustees and fix his official signature to
such as he may approve, and return them to the Village Clerk. Such
ordinances as he shall not approve he shall return to the Board of
Trustees, with his objections thereto in writing, at the next regular
meeting of the Board of Trustees, occurring not less than five days
after the passage thereof. Such veto may extend to any one or more
items or appropriations contained in any ordinance making appropriations,
or to the entire ordinance. In case the veto only extends to a part
of such ordinance, the residue thereof shall take effect and be in
force. In case the President shall fail to return any ordinance with
his objections thereto by the time aforesaid, he shall be deemed to
have approved such ordinance and the same shall take effect accordingly.
B.
Resolutions and Motions. All resolutions or motions which create
any liability against the Village; or which provide for the expenditure
or appropriation of the Village's money; or, to sell any Village property,
passed by the Board of Trustees shall be deposited with the Village
Clerk. If the Mayor approves of them, he shall sign them. Those of
which he disapproves, he shall return to the Board of Trustees, with
his objections thereto in writing, at the next regular meeting of
the Board of Trustees, occurring not less than five days after the
passage thereof. Such veto may extend to any one or more items or
appropriations contained in any resolution and motion making appropriations,
or to the entire resolution and motion. In case the veto only extends
to a part of such resolution and motion, the residue thereof shall
take effect and be in force. In case the President shall fail to return
any resolution and motion with his objections thereto by the time
aforesaid, he shall be deemed to have approved such resolution and
motion and the same shall take effect accordingly.
[1983 Code]
Every resolution, motion or ordinance, which is returned to
the Trustees by the President with his written objections, shall be
reconsidered by the Trustees. If after such reconsideration, 2/3 of
all Trustees then holding office shall agree to pass an ordinance,
resolution or motion, notwithstanding the President's refusal to approve
it, then it shall be effective. The vote on the question of passage
over the President's veto shall be by "yeas" and "nays," and shall
be recorded in the Journal.
[1983 Code]
No vote of the Trustees shall be reconsidered or rescinded at
a special meeting, unless there are present at the special meeting
as many Trustees as were present when the vote was taken.
[12-18-2007]
A.
It is the policy of the Village of Thornton to allow free and open
audio and video taping of its public meetings in compliance with the
Open Meetings Act. To ensure that such audio and videotaping is not
disruptive to the meeting and the deliberative process, and to protect
the rights of meeting attendees, the Village Board enacts the following
guidelines:
1.
All individuals wishing to audio or video tape public hearings shall
notify the Clerk before the meeting of their intent to tape the meeting.
Prior to the start of the meeting, the Clerk is to announce to everyone
in attendance that the proceedings are being recorded.
2.
All audio and video taping activities must be open. Using hidden
devices to audio or video tape public meetings is prohibited.
3.
All equipment, such as tripods, lights, cables and other such equipment,
shall be set up before the meeting and taken down after adjournment
so as not to disrupt the proceedings.
4.
Individuals engaged in audio or video taping shall not block the
view or otherwise interfere with the other members of the audience,
and are requested to stand or sit in the back of the room if they
anticipate blocking the view of other audience members.
5.
Audio or videotaping should not be disruptive to the meeting and
the deliberative process. Examples of disruptions are: using equipment
that produces distracting sound or light emissions; conducting interviews
or reporting in the meeting room during the meeting. This is not intended
to prevent photography.
6.
All individuals engaged in audio or video taping public Village meetings
shall comply with all other applicable laws regarding taping or use
of information.
7.
Individuals choosing to disregard the rules will be asked to leave
the meeting.
8.
Audio or videotaping will not be allowed during executive sessions,
except where required by law.
