City of Erie, PA
Erie County
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Table of Contents
Table of Contents
CROSS REFERENCES
City Controller — See ADM. Art. 121.
[Ord. 2-1984 § 1-3, passed 4-11-1984; Ord. 29-1990 § 1, passed 6-13-1990]
(a) 
There is hereby established the Office of Central Purchasing whose purpose is to control and direct all procurement activities guided by an updated City purchasing policy and procedure manual, with purchasing objectives as follows:
(1) 
Centralize the Purchasing Administration.
A. 
Establish a policy such that all departments apprise the Purchasing Department at the beginning of the year of all planned projects and their scheduled implementation.
B. 
Establish a specification committee to review and recommend standards and specifications for commonly purchased items.
C. 
Establish a policy of purchasing in accordance with existing industry and government standards and specifications as well as user input.
D. 
Establish the understanding with using departments that they are responsible for specifications and purchasing is responsible for vendor selection and the business agreement.
(2) 
Monitor adherence of operating departments to approved purchasing policies and procedures.
(3) 
Commit to and assist in the implementation of future system improvements.
(4) 
Review current requisition procedures to improve the paperflow while retaining control.
(5) 
Review current voucher payment procedures.
(6) 
Review City asset and inventory control procedures.
(7) 
Review current procedures for the disposition of excess, surplus and salvage equipment and materials.
(8) 
Review procurement practices and bid specifications in order not to exclude participation by local contractors and vendors consistent with all applicable laws, including the determination of the lowest responsible bid.
(b) 
The Central Purchasing Office shall, when operational, assume sole and exclusive responsibility for control of all purchases made by and for each office, department and bureau under the jurisdiction of the City of Erie.
[Ord. 2-1984 § 4, passed 4-11-1984]
(a) 
The Central Purchasing Office shall be headed by the City Purchasing Agent.
(b) 
The Purchasing Agent shall be responsible for the following:
(1) 
Staff the Office of Central Purchasing with professional personnel to administer the procurement function, receiving of bids, bid deposits and the return of same.
(2) 
Create a contract administration function.
(3) 
Develop an accountability procedure by reporting on performance.
(4) 
Train purchasing personnel on how to achieve assigned goals and objectives.
(5) 
Create a professional working environment for the Office of Central Purchasing.
(6) 
Provide funds annually for formal training and education programs to aid in the professional development of all members of the Office of Central Purchasing.
(7) 
Provide continual review and update the purchasing policy and procedure manual, with Mayoral concurrence, and educate appropriate department personnel.
(8) 
Develop and implement a commodity forecasting and reviewing procedures.
(9) 
Assist in the development of bid specifications to incorporate performance, quality, service and total life cost as well as unit price.
(10) 
Review future data and word processing needs.
[Ord. 89-1991 § 1, passed 10-9-1991]
(a) 
Motor vehicles and other heavy construction type equipment to be manufactured in North America. The City shall procure only motor vehicles and other heavy construction type equipment which are manufactured in North America. Motor vehicles and other heavy construction type equipment are manufactured in North America if a substantial majority of the principal components are assembled into the final product in an assembly plant in North America. Contract documents for the procurement of motor vehicles and other heavy construction type equipment shall contain a provision that the vehicle or other heavy construction type equipment procured by the City shall be manufactured in North America.
(b) 
Exceptions. This section shall not apply where the Mayor shall state in writing that it is inconsistent with the public interest or that the cost is unreasonable.