Powers and duties — See 3rd Class Charter Law § 411 et seq. (53 P.S. § 41411 et seq.).
Mayor may call special Council meeting — See ADM. 112.04.
Boards and commissions assigned to Mayor's office — See ADM. 115.07(e).
Mayor's Police Court — See ADM. 197.01.
[Ord. 2-1962 § 201, passed 1-12-1962]
The Mayor shall be the chief executive officer of the City and shall be responsible for the enforcement of the provisions of all statutes, ordinances and regulations issued by the authority thereof in the City. He shall have direction and control of the administrative branch of the City government, which shall consist of the departments, bureaus, divisions, officers and personnel set forth in this Administrative Code, and such as shall be authorized by Council. The Mayor shall be responsible for the direction and supervision of the administrative affairs of the City in accordance with the Mayor-Council Plan A of the Optional Third Class City Charter Law and the Third Class City Code.
[Ord. 2-1962 § 202, passed 1-12-1962]
The Mayor shall be authorized and empowered to promulgate administrative instruction concerning the administration and enforcement of the purpose and intent of all official ordinances, resolutions of Council and regulations issued under the authority thereof. He may, pending passage of an ordinance, distribute the work and responsibilities of the departments, bureaus and any subdivisions thereof in the administrative branch and establish temporary positions to the extent that budgetary provisions have been made for the same.
[Ord. 2-1962 § 203, passed 1-12-1962]
The Mayor shall direct and supervise all administrative officers and employees of the City under his jurisdiction in the performance of their duties. He may set aside any action taken by any of them and supersede any of them in the functions of their office.
[Ord. 110-1989 § 1, passed 12-27-1989]
There is established the position of Administrative Assistant to the Mayor, of which there may be two, whose duties shall be such as are assigned to them by the Mayor for the purpose of assisting the Mayor in the performance of his administrative duties which may be properly delegated to such Administrative Assistants.
[Ord. 2-1962 § 205, passed 1-12-1962]
There shall be assigned to the office of the Mayor such other administrative, clerical, secretarial and office personnel as may be required for the performance of the duties of that office, and as Council shall by budgetary provisions allow.
[Ord. 2-1962 § 206, passed 1-12-1962]
All personnel of the Mayor's office shall be appointed by the Mayor and shall serve during his term of office, unless sooner removed by the Mayor.
[Ord. 2-1968 § 1, passed 1-3-1968; Ord. 23-1974 § 1, passed 4-10-1974; Ord. 82-1976 § 1, passed 10-27-1976]
All contracts entered into by the City or any department, board, commission or agency thereof, which do not require bidding under the Third Class City Code, shall contain conditions that the person to whom the contract is awarded shall agree to pay every employee engaged in the performance of such contract, the prevailing minimum wage rates established for this locality by the Pennsylvania Secretary of Labor and Industry or his duly authorized deputy or representative and shall also provide working conditions prevalent in the locality in which the contract is being performed.
It shall also be the policy of the City to promote and not engage in competition with private enterprise so that all printed matter required by the City in excess of 150 copies shall be by contracts awarded to persons or companies engaged in that business.
A copy of the inspection and statement from the departmental director setting forth that the work and/or service and/or equipment contracted for is in accordance with the terms of the contract shall be attached to any contract entered into by the City, before being approved by Council for final payment by the City Controller. A minimum of 10% of the total contract price shall be withheld until final payment has been approved. Insofar as equipment is concerned, this shall apply only to equipment which is to be installed by the contractor.
Bidding specifications of the City shall contain fair and equitable standards in proposals seeking bids for materials, equipment and other items to provide the widest possible opportunity for suppliers to submit bids. In addition to advertising as required by law, the Purchasing Agent shall solicit sealed bids from all suppliers maintained on the official bid list which handle the commodity sought. The Purchasing Agent shall, if possible, also solicit bids from other responsible prospective suppliers whose names are obtained from publications, catalogues, etc.
[Ord. 37-2011, passed 11-2-2011]
The compensation of the Mayor is hereby fixed and established as follows:
[Ord. 2-1970 § 2, 3, passed 1-14-1970; Ord. 21-1976 § 1, passed 3-31-1976; Ord. 71-1978 § 1, passed 12-6-1978; Ord. 25-1988 § 1, passed 4-20-1988; Ord. 14-1991 § 1, passed 2-27-1991; Ord. 48-2002, passed 8-21-2002; Ord. 39-2004, passed 6-16-2004; Ord. 41-2004, passed 6-16-2004; Ord. 67-2004, passed 9-8-2004; Ord. 31-2006, passed 7-5-2006]
There is hereby created an Office of Accounts, Finance and Budget assigned to the Office of the Mayor to which are delegated the duties of the Director of Accounts and Finance as set forth in the Third Class City Code and the responsibility of assisting in the preparation of the City's annual budget.
There is hereby transferred to the Office of the Mayor from the Office of the City Controller the personnel, property, equipment, records, functions and duties of the former Department of Accounts and Finance. All ordinances or parts thereof conflicting herewith are hereby repealed.
All encumbrances shall be processed on a timely basis for actual expenses incurred and purchases made within and relative to the current year's operating budget. All bills which are not paid or encumbered within a six-month period shall be deemed untimely except in the event of extenuating circumstances which, when encountered, shall be fully disclosed and explained to Council prior to the expiration of such six-month period. All encumbrances shall be accompanied by requisitions or purchase orders; all contracted services shall be deemed to be included within the scope of this section.
Disciplinary action shall be taken by the Mayor for the failure of an officer of the City, a Bureau Chief, or other Administrative Official to comply with Subsection (c) hereof relative to the processing of encumbrances for expenses incurred and purchases made.
The Mayor shall not overspend or otherwise create a budget deficit in any fiscal year after Council has finally adopted the annual budget ordinance, except when incidents occur beyond the Mayor's control.
Consistent with prior practice, the proposed transfer of any funds from one budget account to another shall be submitted to Council for approval. All transfers between funds shall be approved by a majority of Council. However, the Director of Finance and Administration may authorize budgetary transfers within any fund (between budget units or line items in the same budget unit) not to exceed the lesser of $5,000 or 5% of the budget unit's total budget. Such transfers shall be authorized only when necessary to accomplish the objectives of the budget unit as originally approved.
All transfers, both Council approved and administration initiated, shall be reported to Council within 15 days of the end of each month.
The City Administration shall submit an appropriation ordinance to City Council, within seven days of receipt of any unappropriated and unanticipated revenue for appropriation by City Council to the proper designated accounts within the current year budget.
There is transferred from the Office of City Treasurer to the Department of Administration and Finance, under the Mayor, the personnel, property, equipment, records, functions and duties of the following offices and bureaus pursuant to 53 P.S. § 41303, 53 P.S. § 6913(I), (V) and City Ordinance 371.07:
Bureau of Income Tax/Occupational Privilege Tax Collection.
A weekly report shall be submitted to City Council and the City Controller of all investments, wire transfers, bank transfers, temporary investments, disposal of securities, use of cash accounts, and any and all other types of expenditures or deposits of City monies.
Consistent with Section 1814 of the Third Class City Code, the Director of Accounts, Finance and Budget shall provide to City Council at the first stated meeting in October of each year, a complete and itemized report of all policies of insurance contracted for the City administration for Council's information and consideration.
Letter of commitment. The City Administration shall submit to the City Controller a Letter of Commitment for all Professional Service agreements under $10,000. The Letter of Commitment shall contain information specifying the total or approximate costs of the services to be provided to the City of Erie. The City Controller shall authorize payment for such services up to $10,000. In the event the professional services described in the Letter of Commitment shall exceed $10,000 then the City Controller shall notify the City Administration that a contract for said professional services, approved by City Council, is needed before any additional payments are made under the terms of the Letter of Commitment, and the City Controller shall not approve any vouchers without said commitment letter.
[Ord. 27-1984 § 1-3, passed 4-25-1984]
There is established under the Office of the Mayor a Computer Systems and Services Office.
Personnel for such office shall be as ordained by the budget duly passed by Council.
The duties of such office shall include, but not be limited to: improve and maintain communication between the Systems Department and systems users; provide training for all new and present employees to access the information system and; to provide technical education for programmers and systems analysts.
[Ord. 66-1989 § 1, passed 8-9-1989]
The Mayor or an Administrative Officer designated by the Mayor, shall be ultimately responsible for the timely filing of all reports and other documents required to be filed by the City of Erie Pension Plans in the annual application under Act 205 of 1984 of the Commonwealth of Pennsylvania (Municipal Pension Plan Funding Standard and Recovery Act). The Mayor or such designee shall on March 1 of each year notify Council in writing of the status of the application process for that year. On April 1 of each year the Mayor, or such designee, shall notify Council in writing that all required documents and reports have been filed, and shall set forth in writing the identities of reports and documents submitted and the names and addresses of Commonwealth Officials to whom they have been submitted.
[Ord. 39-1990 § 1, 2, passed 6-27-1990]
As part of the annual budget cycle, the Mayor shall propose to Council a six-year plan for capital improvements and reduction of pension liability. This plan shall outline the projects to receive moneys from the Fund, which are scheduled for initiation, continuation and/or completion in the next year, and the current plans for projects for the following five years. Evaluations of proposed projects, including project descriptions, cost and benefit projections, and financing requirements (including alternative and/or adjunct sources of funds) shall be provided as part of the plan. Finally, the plan shall include a report on the status of projects which received moneys from the Fund in the current year, and identify new projects and any changes in priorities for projects proposed for the ensuing or subsequent years covered in the prior six-year plan.
Council shall, within 45 days, adopt a resolution accepting the proposed six-year plan or a modification thereof, detailing the proposed expenditures, financing options and fiscal limitations. Council may amend the six-year plan at any time by resolution. Council shall adopt an ordinance appropriating the moneys required for financing approved capital projects for the ensuing year in conjunction with the adoption of the operating budget for the City.