A. 
There shall be a Department of Administration, the head of which shall be the Business Administrator. Prior to his appointment the Business Administrator shall have such qualifications as are required by the charter.
B. 
In the event of the removal or failure of reappointment of the Business Administrator, the Administrator shall be entitled to a three-months' written notice of the removal or non-reappointment, or if the Mayor determines that the removal shall be immediate, then the Administrator shall be paid any unpaid balance of his or her salary as of the date of removal or non-reappointment and may be paid his or her salary for a maximum of the next three (3) months following the effective date of the Mayor's action unless the removal is for good cause. For the purposes of this subsection, "good cause" shall mean conviction of a crime or offense involving moral turpitude, the violation of the provisions of section 17-14, 17-15, 17-16, or 17-18 of P.L. 1950, c. 210 (C. 40:69A-163 through 40:69A-167), or the violation of any code of ethics in effect within the municipality.
[Added 11-2-2008 by Ord. No. 1448-2008; amended 9-26-2018 by Ord. No. 1893-2018]
Under the direction and supervision of the Mayor, the Business Administrator shall:
A. 
Serve as chief of staff to the Mayor.
B. 
Supervise the management, planning and operations of all departments; provided that such supervision shall not extend to the exercise of the control function in the management of the finances of the city, which is required by the charter (N.J.S.A. 40:69A-48) to be exercised by an officer of the city other than the Business Administrator.
C. 
Prescribe and enforce rules and regulations for the efficient management of the city government not inconsistent with the charter and code.
D. 
Coordinate the operation and administration of the various departments, divisions, offices and agencies of the city government.
E. 
Maintain a continuing review and analysis of budget operations, work programs and costs of municipal services.
F. 
Assign and transfer employees temporarily from one department to another as efficient administration may require, provided that any such assignment or transfer shall not affect the civil service classification, status compensation of any employee.
G. 
Develop, prescribe and enforce rules and regulations for the efficient management of the city government, for the avoidance of any duplication or overlapping of effort among the departments or among units within a department, and for the improvement of methods and procedures of administration.
H. 
Assign office space, furniture and facilities among and within departments.
I. 
Maintain an inventory and depreciation schedule of all property owned by the city and have custody of all municipal property, real and personal, not assigned to any other department.
J. 
Maintain a continuing review of federal and state aid programs of interest to the city to assure that the city shall receive any and all aids to which it may be legally entitled.
K. 
Attend meetings and conferences of Council upon request of Council.
[Amended 10-20-1992 by Ord. No. 643-92; 9-25-1996 by Ord. No. 862-96; 12-10-2008 by Ord. No. 1451-2008]
Within the Department of Administration there shall be an Office of Personnel, the head of which shall be the Business Administrator who shall:
A. 
Develop and administer the city's personnel program, including up-to-date job classifications and pay plans, active recruitment of needed personnel and in-service training programs.
B. 
Design, install and maintain personnel records for each city officer and employee, including a job description and qualifications required, the education, training and experience of the employee, any professional or trade licenses held, all personnel actions taken with respect to the employee, compensation, civil service and pension status and such other pertinent information as the Business Administrator may determine.
C. 
Develop, install and administer an orderly procedure for the consideration, review and adjustment of employee grievances subject to any requirements in collective bargaining agreements.
D. 
Coordinate the processes of appointment and removal of municipal employees within the various departments, and to this end review and approve proposed appointments, promotions, transfers and discharges of personnel prior to any such action by any department.
E. 
Supervise all employees performing personnel services.
[Amended 10-19-1976 by Ord. No. 108-76; 9-25-1996 by Ord. No. 862-96; 12-10-2008 by Ord. No. 1451-2008]
Within the Department of Administration there shall be an Office of Purchasing, the head of which shall be the Business Administrator who shall design, install and maintain a system of centralized purchasing, as otherwise required by the City Code, and shall administer the purchasing provisions of the City Code (See Article XVII).
[Added 12-10-2008 by Ord. No. 1451-2008; amended 10-27-2021 by Ord. No. 1997-2021]
Within the Department of Police there shall be an office of Parking Utility, under the direction of the Chief of Police and administered by the Business Manager. The Business Manager, shall:
A. 
Assure that the parking regulations of the city are properly enforced.
B. 
Supervise the staff allotted to the Office with the exception of police officers, in accordance with performance standards set forth by the statutes, rules and regulations of the State of New Jersey, ordinances of the City of Perth Amboy and generally accepted accounting and management practices as required by the New Jersey Civil Service Commission.
C. 
Maintain a strict accounting of all revenues and expenditures in accordance with regulations promulgated by the Division of Local Government Services, the Chief Financial Officer and the City Auditor.
D. 
Shall execute such other duties and responsibilities as may be established by the Chief of Police.
[Added 12-10-2008 by Ord. No. 1451-2008]
A. 
Within the Department of Administration there shall be an Office of the Urban Enterprise Zone (UEZ), the head of which shall be the Manager of the UEZ, which can be the Business Administrator with no additional compensation. The Manager, appointed by the Business Administrator, shall:
(1) 
Comply with all statutes and regulations affecting the UEZ.
(2) 
Implement, manage and administer the zone development plan.
(3) 
Report to the Business Administrator regularly on the activities of the UEZ.
(4) 
Carry out the assignments of the Business Administrator regarding UEZ activities.
(5) 
Manage the application process, budgeting and allocation of grants under the program.
(6) 
Work in conjunction with the UEZ Advisory Committee to develop a development strategy, multiyear capital program and plan of action, present same to the UEZ Advisory Committee, Business Administrator, Mayor and City Council for review and approval.
B. 
Urban Enterprise Zone Advisory Committee. Within the Office of Urban Enterprise Zone, there shall be an Advisory Committee with the following responsibilities:
(1) 
Represent commercial and residential interests with the zone boundaries.
(2) 
Meet as frequently as is necessary to consider development of a zone development plan, zone project plans, policy development plans and strategies to advance the interests of the area within the zone.
(3) 
Monitor the implementation of the plan by the Manager of the UEZ.
(4) 
Provide advice to the Manager of the UEZ, Business Administrator and Mayor regarding activities and project for the zone.
The UEZ Advisory Committee shall be composed of nine (9) members appointed for three (3) year terms, each commencing July 1. Committee membership shall be broadly representative of the business and communities within the zone and the municipality. Members shall be appointed by the Mayor. The initial terms of office shall be for staggered terms: three (3) for one (1) year, three (3) for two (2) years and three (3) for three (3) years. The initial terms shall be retroactive to July 1, 2008. Thereafter all terms shall be for three (3) years.
[Added 12-10-2008 by Ord. No. 1451-2008]
Within the Department of Administration there shall be an Office of the Business Improvement District, the head of which shall be the Manager of the BID, which can be the Business Administrator with no additional compensation. The Manager, appointed by the Business Administrator, shall provide support for the Board of Directors of the BID. The Manager shall also integrate the work of the Manager of the UEZ and the Parking Utility with the activities of the BID.
Nothing shall prevent the same person holding more than one (1) position as Manager of these offices (Parking Utility, UEZ and BID), but in no event shall the person be paid for more than one (1) position.
[Added 4-10-2013 by Ord. No. 1674-2013]
A. 
The City shall create within the Department of Administration, an Office of Harborside Marina Utility, for the purposes of assuming the operation of, and the services previously provided by the Port Authority. The Office of the Harborside Marina Utility shall be managed and overseen through the Department of Administration and the duties shall be assigned by the Business Administrator to any available qualified personnel. The Office of the Harborside Marina Utility shall:
(1) 
Assure that the regulations for the operations and facilities of the port facilities of the City of Perth Amboy are properly enforced.
(2) 
Perform its functions in accordance with the performance standards set forth by the statutes of the State of New Jersey, ordinances of the City of Perth Amboy and generally accepted accounting and management practices as enunciated by the Business Administrator.
(3) 
Maintain a strict accounting of all revenues and expenditures in accordance with regulations promulgated by the Division of Local Government Services, the Business Administrator, the Chief Financial Officer of the City and the City Auditor.
(4) 
And carry out such other duties and responsibilities as may be established by the Business Administrator, from time-to-time and at any time, regarding the activities of the Harborside Marina Utility of the City of Perth Amboy.
B. 
To the extent reasonably feasible, the Harborside Marina Utility shall generate adequate revenue to support all costs associated with the management, administration and day-to-day operations of the Marina and port facilities of the City of Perth Amboy. Moreover, to the extent reasonably feasible, the Harborside Marina Utility shall also be responsible to contribute appropriate amounts to the current Fund of the City of Perth Amboy to offset debt service costs related to improvements to the Marina and port facilities of the City of Perth Amboy.
C. 
The Harborside Marina Utility shall utilize a form approved by the Business Administrator and the Chief Financial Officer of the City of Perth Amboy that records all pertinent information regarding slips and other assets rented to the public. Minimum information to be included on said form shall be:
(1) 
Name and all contact information of renter;
(2) 
Make, model, size and insurance information on all assets utilizing the marina (e.g. pleasure and service boats, commercial vessels, vending machines, concessions, etc.); and
(3) 
Registration information on all assets.
D. 
The City of Perth Amboy hereby establishes the following rental rates for slips, based on the size of the slip rented. Providing all slips are rented, the Harbormaster has the authority to rent any unoccupied slips not by slip size but by boat size.
[Amended 12-10-2014 by Ord. No. 1749-2014; [Added 5-13-2015 by Ord. No. 1765-2015; 9-23-2015 by Ord. No. 1786-2015; 3-9-2016 by Ord. No. 1805-2016; 3-29-2023 by Ord. No. 2081-2023; 6-28-2023 by Ord. No. 2096-2023]
(1) 
Summer Season—April 15 through November 15
(a) 
Slip Rental:
Minimum
Maximum
[1] Resident of Perth Amboy
$96
$108 per foot
[2] Nonresident
$118
$130 per foot
[3] Moorings
$1,800
$2,000 per season
[4] In excess of fifty (50) feet
$8,000
$10,000 per season
(b) 
Additional Seasonal Services:
Minimum
Maximum
[1] Electricity
$6 per foot up to 22 per foot
$120
$132
$8 per foot 23' to 29'
$184
$232
$12 per foot
30+ per foot
$360
[2] Electricity with Air Conditioning & Refrigeration
$8 per foot
[3] Dock Box
$75 per season
$100 per season
[4] Key Security deposit
$50 per key per season
$100 per key per season
(c) 
Transient Dockage:
Minimum
Maximum
[1] 1-4 hour stay
$2
$4/foot of space utilized
[2] Over 4 hour stay, maximum 3 days
$4
$8/foot of space utilized per day
[3] Commercial Pickup and Drop Off
$250 per season with a slip
$350 per season without slip
[4] Slip in excess of 75 feet
$30/foot/week or $75/foot/month
(d) 
Beginning on May 1st of each season, unrented slips will be made available on a monthly basis. The monthly fee is to be calculated as the summer season fee (based on per foot and resident/non-resident) divided by seven (7) months.
(e) 
Beginning on May 1st of each season, unrented slips will be made available on a daily rental basis. The daily fee is to be calculated as the summer season fee (based on per foot and resident/non-resident), divided by 215 days.
(2) 
Winter Season—November 16 through April 14
(a) 
Slip Rental—Seasonal:
Minimum
Maximum
[1] Electricity
$100 a month
$500 per season
[2] W/O electric
$26
$40/foot boat size
(b) 
Slip Rental—Daily:
Minimum
Maximum
[1] 20 feet to 24 feet
$15
$19 per day
[2] 25 feet to 30 feet
$18
$23 per day
[3] 30 feet to 35 feet
$21
$27 per day
[4] 33 feet or longer
$24
$31 per day
(c) 
Additional Season Services:
Minimum
Maximum
[1] Refrigeration
$20
$30 per season
[2] Key Security deposit
$50 per key per season
$100 per key per season
(d) 
Transient Dockage:
Minimum
Maximum
[1] 1-4 hour stay
$2
$4/foot of space utilized
[2] Over 4 hour stay, max 3 days
$4
$8/foot of space utilized/day
[3] Commercial Pickup and Drop Off
$250 per day
(3) 
Credit Card Fee of 1%: $1.
[Amended 9-23-2015 by Ord. No. 1786-2015; Ord. No. 1805-2016]
The Office of Harborside Marina Utility shall from time to time, when necessary, fix and publish the rental rates charged for use of the Marina and facilities, within the minimum and maximum amount set forth above, and adjust the credit card fees as necessary so that the revenues will at all times be adequate to pay the expenses of the management, administration and day-to-day operations of the Marina and port facilities.
The Business Administrator shall:
A. 
Prescribe and install uniform forms and procedures for budget preparation by all departments.
B. 
Assist the Mayor in the review and analysis of budget requests and in the preparation of the budget document.
C. 
Assist the Mayor in conducting departmental public hearings upon budget requests as required by the charter (N.J.S.A. 40:69A-45).
D. 
Prepare and administer a system of work programs and quarterly allotments for operation of the city budget.
E. 
Develop and report appropriate unit costs of budget operations and recommend to the Mayor and Council such measures as may be necessary or desirable to achieve maximum economy and efficiency in city expenditures.
[1]
Editor's Note: Former Section 4-27, Office of Personnel, previously codified herein, was renumbered as Section 4-25.1 by Ordinance No. 1451-2008.
[1]
Editor's Note: Former Section 4-28, Office of Purchasing, previously codified herein, was renumbered as Section 4-25.2, by Ordinance No. 1451-2008.
[Amended 10-20-1992 by Ord. No. 643-92]
Within the Department of Administration there shall be a Division of Economic and Community Development, the head of which shall be the Director appointed by the Mayor. The Director of Economic and Community Development, qualified by training and experience for the duties of his position, shall, under the direction and supervision of the Business Administrator:
A. 
Investigate and seek alternative funding resources from the appropriate federal and state agencies, with emphasis upon assisting the Business Administrator in centralizing and coordinating these activities.
B. 
Assist in special municipal project administration, with emphasis upon economic and community development.
C. 
Provide technical assistance to existing municipal advisory bodies.
D. 
Serve as project administrator for marina and waterfront development, rehabilitation of historic sites and such other projects as assigned by the Mayor and Business Administrator.
E. 
Administer the Community Development Block Grant Program.
F. 
Serve as liaison to the Downtown Perth Amboy Business Improvement District.
As provided by the charter:
A. 
Each department shall be headed by a Director, who shall be appointed by the Mayor with the advice and consent of the Council. Each department head shall serve during the term of office of the Mayor appointing him and until the appointment and qualification of his successor.
B. 
The Mayor may, in his discretion, remove any department head after notice and an opportunity to be heard. Prior to removing a department head the Mayor shall first file written notice of his intention with the Council, and such removal shall become effective on the 20th day after the filing of such notice unless the Council shall prior thereto have adopted, by the affirmative vote of four (4) members of the Council, a resolution disapproving the removal. Council, in its discretion, may review the record of the hearing before the Mayor prior to consideration of a notice of removal filed by the Mayor.
The head of a department, subject to the charter, this chapter and the direction and supervision of the Mayor, shall:
A. 
Prescribe the internal organization of the work of his department.
B. 
Direct and supervise the subordinate officers and employees of the department and make, alter and enforce individual work assignments.
C. 
Approve or disapprove payrolls, bills and claims chargeable to the departmental appropriations.
D. 
Maintain such records of work performance and unit costs thereof as may be approved or required by the Business Administrator.
E. 
Provide such information and reports on the work of the department as may from time to time be required by the Mayor or Council.
F. 
Exercise such other or different powers of administrative supervision and direction as the Mayor may delegate to him.
The Business Administrator or a department head may at any time recommend to the Mayor that the city enter into collective bargaining with an appropriate bargaining unit of city employees, to agree upon compensation, working conditions, fringe benefits and other aspects of the employment relationship to the extent permitted by law. Upon such recommendation the Mayor may designate an advisory panel of three citizens of demonstrated competence in labor relations and a negotiating panel of three city officers, one of whom shall be a Councilman, to represent the city. Neither panel may bind the city to any agreement. The Mayor and Council will receive and accept the recommendations of the panels and will consider and endeavor to effectuate them within the limitations of the legal authority, budgetary requirements, financial commitments and resources of the city government.
[1]
Editors Note: Former § 4-32, Public information; complaints, was repeated 10-20-1992 by Ord. No. 643-92.
The Business Administrator may establish and provide for the administration of a central mail and duplicating facility for use of the departments housed at City Hall.
[Added 9-25-1996 by Ord. No. 862-96]
Within the Department of Administration there shall be a Division of Finance, the head of which shall be the Chief Financial Officer (CFO) who shall be appointed in the manner and for the term prescribed by law. Under the direction and supervision of the Business Administrator, to the extent authorized by N.J.S.A. 40:69A-44(e), the Division shall:
A. 
Develop, maintain and enforce a uniform system of accounts, including forms, standards and procedures, for all departments of the city government.
B. 
Maintain and operate the city's central bookkeeping and accounting records according to sound accounting principles and in accordance with the requirements of the State Division of Local Finance or its successor.
C. 
Preaudit all receipts and disbursements of the city government and of each of its departments, and preaudit all bills, claims and demands against the city, including payrolls.
D. 
Control all expenditures to ensure that budget appropriations are not exceeded and maintain such books and records as may be required for the proper exercise of such budgetary control, including an encumbrance system of budget operation.
E. 
Review each proposed expenditure and commitment to be made on behalf of any department for conformity with the Charter, Code and ordinances of the city, and authorize only such expenditures and commitments as conform to all the requirements thereof.
F. 
Certify as to each ordinance or resolution which provides for the expenditure of funds of the city that such funds are available and that such expenditure does not exceed the applicable budget appropriation.
G. 
Except as may otherwise be provided by resolution adopted pursuant to the Local Bond Law, the CFO shall sell and award bonds in accordance with the advertised terms of public sale. The CFO shall report in writing to the City Council at the next meeting thereof as to the principal amount, interest rate and maturities of the bonds sold, the price obtained and the name of the purchaser.
H. 
The CFO shall also supervise the administration of municipal debt and the receipt and delivery of bonds and notes for transfer, registration or exchange, subject to the provisions of the Local Bond Law (N.J.S.A. 40A:2-1 et seq.).
I. 
The CFO shall also have custody of all investments and invested funds of the city or in its possession in a fiduciary capacity, except as otherwise provided by law, and shall keep such funds and all city moneys not required for current operations safely invested or deposited in interest-bearing accounts.
J. 
The CFO shall assist the Mayor and Business Administrator in the preparation and execution of the annual budget and shall provide such financial reports to the City Council through the Business Administrator as are required by the Code and as may be from time to time requested by the City Council.
K. 
The CFO shall report from time to time as the Business Administrator may require on matters which relate to the functions and operations of the Division.
[Added 9-25-1996 by Ord. No. 862-96]
The Chief Financial Officer shall include in any uniform system of accounts, subject to the approval of the Business Administrator, appropriate provision for the preparation of such records and reports as may be necessary or desirable for the determination of the cost of performance of each functional program or activity, measured in such work units as may be appropriate thereto, insofar as feasible, and such data, records and reports as may be prescribed or approved by the Business Administrator for the preparation and execution of a capital budget, to give effect to city improvement programs.
[Added 9-25-1996 by Ord. No. 862-96]
Within the Department of Administration there shall be a Division of Revenue. The head of the Division shall be the Tax Collector, who shall be appointed in the manner, and for the term prescribed by law, and shall have such tenure as provided by law. The Tax Collector shall exercise the powers and duties provided by applicable law and regulations. Under the direction and supervision of the Business Administrator to the extent authorized by applicable law, the Division shall:
A. 
Perform the functions of a collector of property taxes under general law, including with limitation thereto the preparation and mailing of tax bills, the enforcement of tax collections by tax sales and otherwise and the maintenance of tax accounting records in such manner as be prescribed or approved pursuant to the Charter and Code, provided that nothing herein shall be construed to prevent or impair the common use of electronic computer facilities by the Division of Revenue and the Division of Assessments.
B. 
[Amended 10-13-1999 by Ord. No. 1004-99]
(1) 
Receive and collect all current and delinquent property taxes and charge and receive penalties and interest pursuant to law and any water and sewer charges or any other fees or payments due to the City of Perth Amboy.
(2) 
Pursuant to the authority granted in N.J.S.A. 40:5-18, collect a service charge in the amount of twenty dollars ($20.) for each check or other written instrument which is tendered to the city for payment on account of taxes or other indebtedness owed to the city, which check or written instrument is returned for insufficient funds. Further, any future payments to be tendered to the city by the payer of any such check or written instrument which was returned for insufficient funds shall only be made in either cash or by bank certified check or bank cashier's check.
(3) 
Pursuant to the authority of N.J.S.A. 54:4-64(d), collect a service charge of five dollars ($5.) for the first duplicate tax bill issued and twenty-five dollars ($25.) for each subsequent duplicate tax bill issued in the same year to any mortgagee, servicing organization or property tax process organization which requests a copy of any tax bill. For the purposes of this section, mortgagee, servicing organization and property tax processing organization shall have the same meanings as the terms have pursuant to Section 1 of Public Law 1990, Chapter 69 (N.J.S.A. 17:16F-15) as delineated below:
MORTGAGEE
The holder of a mortgage loan.
SERVICING ORGANIZATION
A mortgagee or an agent of the mortgagee, pursuant to a written agreement between the agent and the mortgagee, which is responsible for one (1) or more mortgage escrow accounts.
PROPERTY TAX PROCESSING ORGANIZATION
An organization which, under contract with a mortgagee or a servicing organization, collects and processes property tax information with respect to properties securing mortgage loans.
(4) 
Collect a service charge of fifty dollars ($50.) for the issuance of a Duplicate Tax Lien Discharge.
[Added 8-10-2005 by Ord. No. 1300-2005]
C. 
Make or cause to be made and certify searches for tax and other liens on real property as may be authorized by law, and charge and collect for the use of the city the fee required pursuant to law for any such search, and the Tax Collector may appoint or designate one (1) of the Division employees as Official Tax Searcher to perform these functions within the Division.
D. 
Have custody of all current funds of the city to be deposited in authorized depositories.
E. 
Make disbursements of city funds solely upon warrant and authorization in the manner provided by the Code.
F. 
Receive and collect all moneys due the city from any source and deposit the same in authorized depositories to the credit of the city within forty-eight (48) hours after the receipt thereof.
G. 
Report from time to time as the Business Administrator may require on matters which relate to the functions and operations of the Division.
[Added 9-25-1996 by Ord. No. 862-96]
The Department of Public Works shall periodically deliver to the Division of Revenue the field books of meters read and reports of all other water fees, rents and other charges accrued, duly certified as complete, true and correct to the best of his knowledge, information and belief by the employee who made the original record and by the Department head. Whenever the city imposes sewer rentals or other service charges for sewer service pursuant to law, the Department of Public Works shall include a like certified record of charges accrued as to sewer service. The Tax Collector shall be designated collector of delinquent utility charges. The Division of Revenue shall bill and collect all such charges and enforce collection of delinquent accounts promptly by such remedies as are provided by law.
[Added 12-10-2018 by Ord. No. 1899-2018]
A. 
Background check, examination; cost.
(1) 
The City Administrator and/or Chief of Police are hereby authorized to require a criminal history background check of any person, in accordance with N.J.S.A. 40:48-1.4, for any governmental purpose, including but not limited to all current members and all applicants of any City Board, commission or committee in which the members are appointed by the Mayor or City Council. All persons subject to the mandatory criminal history background checks under this Article shall submit to being fingerprinted in accordance with applicable state and federal laws, rules and regulations. The City Administrator and/or Chief of Police are authorized to exchange fingerprint data with and receive criminal history information from the State Bureau of Identification in the Division of State Police and the Federal Bureau of Investigation. Any person who has submitted to a criminal background check, upon request, shall be permitted to review the results of the check.
B. 
Disqualification from service.
(1) 
A person will be automatically disqualified from serving as a volunteer of a City Board, commission or committee if that person refuses to submit to the mandatory criminal history background check required by this section.
(2) 
A person may also be disqualified from serving as a volunteer of a City Board, commission or committee if that person's criminal history background check results reveal a record of conviction for any crime or disorderly person's offense. Conduct in any other state which, if committed in New Jersey, would constitute a crime or disorderly person's offense shall be considered a disqualifying offense.
(3) 
If the criminal history background check results will result in the disqualification of a volunteer or applicant for any reason, such person shall be provided an opportunity to challenge the accuracy of the information contained therein. The person shall be afforded a reasonable period of time to correct their record and provide an amended record. Failure to do so within a reasonable period shall result in disqualification.
(4) 
The Governing Body is hereby designated as the person for any appeal that is brought forth by a person deemed disqualified as a result of a criminal history check. The person shall have thirty (30) days from the receipt of the notice of disqualification to petition the Governing Body for a review.