City of Lebanon, PA
Lebanon County
By using eCode360 you agree to be legally bound by the Terms of Use. If you do not agree to the Terms of Use, please do not use eCode360.
Table of Contents
Table of Contents
LEBANON CITY COUNCIL
RULES OF PROCEDURE
[Ord. 4-1994, 95 § 1, passed 2-28-1994]
The Home Rule Charter of the City provides that Council shall determine its own rules and orders of business (Article III, Section 9). The following set of rules shall be in effect upon their adoption by Council, and until such time as they are amended as provided for herein.
[Ord. 4-1994, 95 § 1, passed 2-28-1994]
(a) 
The following officers shall be elected at the annual reorganization meeting of Council to serve for a term of one year:
(1) 
Chairman. The Chairman shall serve as the presiding officer of Council and perform such other duties as deemed necessary by Council.
(2) 
Vice Chairman. The Vice Chairman shall serve as the presiding officer of Council in the absence of the Chairman.
(b) 
When necessary, the Council members present may elect a Chairman Pro Tempore to serve as the presiding officer of Council in the absence of the Chairman and Vice Chairman.
[Ord. 4-1994, 95 § 1, passed 2-28-1994]
(a) 
Meetings of Council.
[Amended by Ord. 20-2010, 11 § 1, passed 1-24-2011]
(1) 
Organization meeting. In years following municipal elections or if the presiding Chairperson of Council of the prior year is no longer in office, the City Clerk shall convene the organizational meeting and conduct the election of the Chairperson, after which said elected Chairperson shall preside over the remainder of the meeting. At all other organizational meetings, the presiding Chairperson of Council for the prior year shall preside.
(2) 
The regular stated meetings of Council shall normally be held on the fourth Monday of each and every month at 6:30 p.m., prevailing time, in the Council Chamber in the Lebanon Municipal Building unless otherwise scheduled by Council.
(3) 
Should a meeting fall on an officially designated City holiday, the meeting shall be held on the first regularly scheduled work day following the holiday, at the above stated time.
(4) 
Work sessions of Council shall normally be held each and every month on the Thursday immediately preceding the regular monthly meeting of Council at 4:00 p.m. Council shall reserve the right to change meeting dates when they conflict with legal City holidays or for such other reasons as it may determine. Work sessions shall be informal and flexible. No formal action shall be taken.
(5) 
Special meetings of Council may be called by the Chairman at such times as he shall deem necessary. The Chairman shall call a special meeting of Council upon the written request of three members of Council. A special meeting may not take place unless a minimum of 24 hours' written notice is given to each member of Council. Such written notice shall state the reason for the special meeting and shall be accompanied by the necessary written documentation to allow for informed discussion of the matter(s) to be considered.
(6) 
Executive sessions or closed meetings may be held in accordance with the provisions of the State "Sunshine Law" Act.
(7) 
Emergency meetings may be held for the purpose of acting in an emergency involving a clear and present danger to life, health, property or public peace. The Chairman of Council or his designee shall attempt to give prompt notice of the emergency meeting to all members of Council and to the Mayor. In the event of an emergency meeting, members of Council shall not be held in violation of the public notification sections of the Home Rule Charter.
(8) 
All official, with the exception of executive sessions, meetings shall be open to the public.
(9) 
All official meetings of Council shall be in accordance with the provisions of the State "Sunshine Law" Act.
(10) 
Public notification of all official meetings of Council shall be in accordance with the State "Sunshine Law" Act and the Home Rule Charter.
(11) 
A majority of the members of Council shall constitute a quorum and be necessary for the transaction of business. If a quorum is not present, those in attendance shall be named and they shall adjourn to a later time.
(b) 
Ordinances and resolutions.
(1) 
In addition to the provisions of the Home Rule Charter, Article III, Sections 14 through 18, the following rules shall apply:
A. 
All ordinances and resolutions shall be presented in writing.
B. 
All ordinances shall be approved as to form and legality by the City Solicitor and shall be submitted to the City Solicitor no later than the close of business, one week prior to the Council work session at which they are to be considered.
C. 
The City Clerk shall prepare copies of all proposed ordinances and resolutions for distribution to all members of Council and the Mayor.
D. 
Upon being introduced, each proposed ordinance and resolution shall be read by title only, unless a member of Council requests a full reading.
(c) 
Order of business.
(1) 
All reports, communications, ordinances, resolutions, contract documents or other matters to be considered by Council shall be submitted to the City Clerk whereupon the City Clerk shall present all items to the Chairman of Council who shall prepare an agenda for the meeting.
A. 
Copies of the agenda, along with all supporting documents, shall be given to each Council member, the Mayor, and the City Solicitor at least 24 hours prior to the Pre-Council meeting at which it is to be considered.
B. 
The agenda for the regular monthly meeting of Council shall be presented to each Council member, the Mayor and the City Solicitor at least 24 hours prior to the meeting.
C. 
Items not on the agenda may not be considered unless a majority of Council members present agree to do so.
(2) 
Parliamentary procedures, as contained in Robert's Rules of Order, most recent edition, shall govern the meetings of the Council unless they are in conflict with these Rules of Procedure, the Home Rule Charter or the laws of the Commonwealth of Pennsylvania.
(d) 
Public participation.
[Amended by Ord. 22-2000, 01, passed 11-27-2000]
(1) 
In accordance with Act 84 of the 1986 Pennsylvania General Assembly, as amended, residents and/or taxpayers of the City of Lebanon shall be entitled to address Council as prescribed below:
A. 
Persons wishing to address Council with specific items shall request in writing to be placed on the agenda no later than seven days prior to the meeting in question. Such request shall contain the name and address of the person making the request, the nature and content and reason for the request, and a copy of any items intended to be distributed. Such request shall be made to the City Clerk for subsequent approval and placement on the agenda by the Chairperson of Council.
B. 
Persons not making requests as above, but wishing to address Council, may request to be recognized no less than 15 minutes prior to any regularly scheduled meeting of Council. Placement on the agenda is at the discretion of the Chairperson of Council. This request may be made to the City Clerk or the Chairperson of the Council.
C. 
At his/her discretion, the Chairperson may open a portion of any regularly scheduled meeting for public comment.
D. 
In any event, the Chairperson of Council may determine the length of time for all public comment and all persons wishing to address Council shall state their names and addresses before doing so.
(e) 
Written communications. Interested parties or their authorized representatives may address Council by written communication in regard to any matter concerning the City's business over which Council has control, at any time by direct mail or by any other form of written communication. Copies of all such communications shall be given to all Council members along with the meeting agenda.
(f) 
Suspension of the rules. Any rule may be suspended with the unanimous approval of all Council members present. The vote on any such suspension shall be by roll call and entered upon the minutes of the meeting.
[Ord. 4-1994, 95 § 1, passed 2-28-1994]
These rules may be amended or new rules adopted, by a majority vote of all members of Council provided the proposed amendments or new rules have been presented in writing to all members of Council prior to the meeting at which they are to be introduced.