A City Clerk shall be appointed by the Council, pursuant to
the charter, for the term provided by law. Prior to his appointment
the Clerk shall be qualified by training or experience, or a combination
thereof, for the duties of his office.
The Clerk shall:
A.
Serve as Clerk of the Council, keep its minutes and record of its
proceedings, maintain and compile its ordinances and resolutions as
required by the charter and code.
B.
Provide secretarial and clerical services for the Councilmen in the
discharge of their official duties.
C.
Have custody of the city's seal and affix it to such books papers
and documents as may be authorized pursuant to law.
D.
Have and take custody of all official books, papers and documents
of the city for which no other repository is provided by charter or
ordinance and preserve and keep them safely.
E.
Perform all of the functions relating to elections required of a
municipal clerk by the General Election Law (Title 19 of the Revised
Statutes) and by the Optional Municipal Charter Law.
F.
Have such other, different and additional powers, functions and duties
as may be prescribed by law or ordinance.
The Clerk may appoint a Deputy Clerk, who shall perform the
functions, powers and duties of the Clerk in the absence or upon the
direction of the latter, and who shall perform such other functions,
powers and duties as may be required by or pursuant to the code.
The City Clerk shall also issue "certificates as to liability
for assessment for municipal improvements" in accordance with the
provisions of the Laws of 1946, Chapter 269 (N.J.S.A. 54:5-18.1 et
seq.). Prior to the issuance of any such certificate he shall secure
from the City Engineer his countersignature, which shall indicate
that to the best of his knowledge, information and belief the certificate
is correct.
The City Clerk shall also issue "certificates as to approval
of subdivisions of land" as authorized by law when a land subdivision
has been approved in accordance with the Subdivision Ordinance of
the city.[1] (See N.J.S.A. 40:55-1.24) Prior to the issuance of such
certificate he shall secure from the Secretary of the Planning Board
his countersignature, which shall indicate that according to the records
of the Board and his knowledge, information and belief the certificate
is correct.
The Clerk also shall:
A.
Issue such licenses as may be authorized by the Council whenever
it acts as the local issuing authority under the State Alcoholic Beverage
Control Law (N.J.S.A. 33:1-1 et seq.) and city ordinances.
B.
Issue and approve the granting of raffle and bingo licenses.
[Amended 11-20-2006 by Ord. No. 1363-2006]
C.
Administer such other licensing functions as are vested in the Clerk
by state law or ordinance.
[1]
Editor's Note: Former 4-40, Staff services, was repealed 10-20-1992
by Ord. No. 643-92.
The Clerk, subject to the supervision of the Business Administrator,
shall:
A.
Be the depository and custodian of all official surety bonds furnished
by or on account of any officer or employee, except his own bond,
which shall be placed in the custody of the Comptroller; of all insurance
policies upon or with respect to risks insured for the benefit of
the city or to protect it against any claim, demand or liability whatsoever;
and of all formal contracts for work, labor, services, supplies, equipment
and materials to which the city may be a party.
B.
Have custody of all leases, deeds and real property owned by the
city, except as may be otherwise provided by the charter or code.
C.
Be the depository for and have custody of all performance bonds running
to the city as obligee, or any other form of security, given by any
contractor, subdivision developer or other persons on account of work
done or to be done in or for the city.
D.
Report to the Business Administrator annually, at such time as he
may require, on the coverage, expiration date and premium of each
surety bond and contract of insurance, and the nature and terms of
outstanding leases, the rent reserved by each and their respective
expiration dates.
