Village of Thornton, IL Article A Village Clerk

§ 1-6A-1 Compensation.

[1-30-1989; amended 9-23-1996; 9-19-2016; 6-17-2019]

Pursuant to the provisions and authority of the Illinois Revised Statutes, the salary of the person holding the elected office of the Village Clerk, hereinafter elected, is set at $300 per month, to be paid on the first pay period of the month.

§ 1-6A-2 Powers and duties.

[1983 Code; amended 7-19-2010(1)]

A. General Duties.

1. Office. He shall keep his office for the transaction of Village business at the Village Hall.

2. Issue Notices. He shall issue notices to the President and members of the Village Board and, when directed by that body, to the members of the different committees of that body and to all persons whose attendance will be required before that body or any such committee when so directed, and shall also issue and cause to be served notices of said meeting.

3. Attest Licenses. He shall attest all the licenses granted by the President or Board of Trustees under the ordinances of the Village.

4. Deliver Documents of Officers. He shall, without delay, deliver to the officers of the Village and to all committees, all bills, resolutions, communications and other documents referring to such officers and committees.

5. Deliver Ordinances to President. He shall, without delay, deliver to the President all ordinances or resolutions under his charge, which may require approval or other action by the President, with all papers and information on which the same were founded.

6. Corporate Seal. The Clerk shall keep the Corporate Seal and affix the same to all papers which require it.

7. Keeper of Records. He shall keep all records and papers belonging to the Village.

8. Attend Meetings. He shall attend all the meetings of the President and Board of Trustees, and keep a full record of its proceedings in the Journal.

9. Record Ordinances. All ordinances passed by the President and Board of Trustees shall be recorded by the Clerk in a book kept and used exclusively for that purpose before the next regular meeting after they go into effect. He shall cause ordinances imposing a fine or penalty or making an appropriation to be duly published. The Clerk shall note at the foot of the record of each ordinance, a memorandum of the date of its passage and approval or otherwise becoming effective and if published, the date of the publication of such ordinance. The original shall be filed in the office of said Clerk with a certificate of publication or posting attached to ordinances requiring publication.

10. File Tax Levy Ordinance. It shall be the duty of the Village Clerk, on or before the second Tuesday in September in each year, to file with the County Clerk of Cook County, Illinois, a certified copy of the ordinance in which the total amount of appropriations for all corporate purposes of the Village legally made are levied and assessed for the current fiscal year.

11. Furnish Information to State. He shall furnish the State Department of Public Health with a list of the names of the President, the Clerk, the Health Officer and all members of the Board of Health. This list shall indicate which person is charged with the enforcement of quarantine regulations. This list shall be furnished annually, before the first day of June. He shall also advise of vacancies as soon as they exist.

12. Transcript as Evidence. He shall have authority to certify for use as evidence in court, copies of all papers duly filed in his office and transcripts from the Journal and other records and files of his office.

13. Filing Bonds. He shall keep on file all bonds required to be filed by all elected or appointed officers. He shall keep in his office in a book used exclusively for that purpose, a correct list of all the outstanding bonds of the Village, showing the number and amount of each, and for and to whom the bonds were issued.

14. Sign Commission Warrants. He shall sign all warrants of commission to all Municipal officers, elected or appointed, and shall affix the Corporate Seal to said warrant.

15. Conduct Elections. He shall perform such duties as prescribed by 10 ILCS 5/1-1 et seq.

16. Member of Electoral Board. He shall be a member of the Electoral Board which passes on objections to nomination papers.

17. Call for Special Election. In the event there is a vacancy in an elective office and if, for any reason, there is not a quorum in office of the corporate authorities, and if there be a vacancy in the office of President, he may call for a special election to fill the vacancy pursuant to the provisions of 10 ILCS 5/1-1 et seq.

18. Publish Annual Treasurer's Report. He shall publish the Treasurer's annual report at least once in one or more newspapers published in the Village.

19. File Affidavit of Annual Account. He shall furnish the Treasurer an affidavit with a true and correct copy of the annual Treasurer's report filed with him and that the account was published, the date of publication and the name of the newspaper in which published.

20. Issue Building Permits. He shall issue all building permits after proper approval.

21. Secretary, Board of Local Improvements. He shall be the secretary of the Board of Local Improvements and shall keep the minutes of said Board of Local Improvements and perform such other duties as may be required of said office.

22. Open Meetings Act Designee. He shall submit to the Public Access Counselor the names of any newly elected or appointed officials within 30 days of election or appointment, and shall notify the Public Access Counselor of the names of elected or appointed officials who are no longer serving in that capacity within 30 days of their vacation of office. Those elected or appointed officials shall be:

Mayor and Board of Trustees;

Administrator;

Clerk;

Chairman of the Planning and Development Commission;

Chairman of the Police of Firemen Commission;

Chairman of the Ethics Commission;

Chairman of the Foreign Fire Tax Board.

23. Zoning Board of Appeals. He shall serve as the secretary of the Zoning Board of Appeals and shall keep the minutes of said Zoning Board of Appeals and shall perform such other duties as may be required of said office.

24. Planning Commission. He shall serve as secretary of the Planning Commission and shall keep the minutes of said Planning Commission and shall perform such other duties as may be required of said office.

25. Ethics Commission. He shall serve as the Secretary of the Ethics Commission and shall keep the minutes of said Ethics Commission and shall keep records of all investigations, proceedings and other official action and shall perform such other duties as may be required of such office.

[Added 9-19-2016[1]]

[1] Editor's Note: This ordinance also provided for the renumbering of former Subsection A25 as Subsection A26.

26. Notice of Injury. He shall receive notices of injury from persons about to commence an action for injuries to the person against the Village and to forward the same to the insurance carrier insuring the Village for such actions.

B. Power to Administer Oaths. He shall have power to administer oaths and affirmations on all lawful occasions.

§ 1-6A-3 Village Collector.

[7-19-2010]

A. Salary. The Village Clerk shall act as and perform all duties of the Village Collector unless and until a separate Village Collector is appointed. The salary of the person holding the office of Village Collector shall be such sum as set in the annual appropriation ordinance.

B. Powers and duties. The Village Collector of the Village shall:

1. Be responsible for day-to-day administration of the Village business office at Village Hall and provide over-the-counter services;

2. Prepare, collect and execute, all special assessments and other warrants which by law or ordinance of the Village, may be executed by him; prepare such bills with interest computed thereon as may be required; prepare and safely keep all books and records relating to special assessments;

3. Prepare the Village payroll and administer employee benefits;

4. Act as the Freedom of Information Officer pursuant to the Illinois Freedom of Information Act;

5. Receive and account for all special taxes not paid to treasurer;

6. Act as the authorized agent of the Village in the performance of all duties of the Village relating to the administration of the Illinois Municipal Retirement Fund, and have the duties and powers as authorized by the Illinois Revised Statutes as the same is in force and may hereafter be amended; and

7. Perform such other duties as have heretofore been imposed upon the office of the Village Collector by law or the ordinances of the Village.