[1-30-1989; amended 9-23-1996; 9-19-2016; 6-17-2019]
Pursuant to the provisions and authority of the Illinois Revised
Statutes, the salary of the person holding the elected office of the
Village Clerk, hereinafter elected, is set at $300 per month, to be
paid on the first pay period of the month.
[1983 Code; amended 7-19-2010(1)]
A. General Duties.
1. Office. He shall keep his office for the transaction of Village business
at the Village Hall.
2. Issue Notices. He shall issue notices to the President and members
of the Village Board and, when directed by that body, to the members
of the different committees of that body and to all persons whose
attendance will be required before that body or any such committee
when so directed, and shall also issue and cause to be served notices
of said meeting.
3. Attest Licenses. He shall attest all the licenses granted by the
President or Board of Trustees under the ordinances of the Village.
4. Deliver Documents of Officers. He shall, without delay, deliver to
the officers of the Village and to all committees, all bills, resolutions,
communications and other documents referring to such officers and
committees.
5. Deliver Ordinances to President. He shall, without delay, deliver
to the President all ordinances or resolutions under his charge, which
may require approval or other action by the President, with all papers
and information on which the same were founded.
6. Corporate Seal. The Clerk shall keep the Corporate Seal and affix
the same to all papers which require it.
7. Keeper of Records. He shall keep all records and papers belonging
to the Village.
8. Attend Meetings. He shall attend all the meetings of the President
and Board of Trustees, and keep a full record of its proceedings in
the Journal.
9. Record Ordinances. All ordinances passed by the President and Board
of Trustees shall be recorded by the Clerk in a book kept and used
exclusively for that purpose before the next regular meeting after
they go into effect. He shall cause ordinances imposing a fine or
penalty or making an appropriation to be duly published. The Clerk
shall note at the foot of the record of each ordinance, a memorandum
of the date of its passage and approval or otherwise becoming effective
and if published, the date of the publication of such ordinance. The
original shall be filed in the office of said Clerk with a certificate
of publication or posting attached to ordinances requiring publication.
10. File Tax Levy Ordinance. It shall be the duty of the Village Clerk,
on or before the second Tuesday in September in each year, to file
with the County Clerk of Cook County, Illinois, a certified copy of
the ordinance in which the total amount of appropriations for all
corporate purposes of the Village legally made are levied and assessed
for the current fiscal year.
11. Furnish Information to State. He shall furnish the State Department
of Public Health with a list of the names of the President, the Clerk,
the Health Officer and all members of the Board of Health. This list
shall indicate which person is charged with the enforcement of quarantine
regulations. This list shall be furnished annually, before the first
day of June. He shall also advise of vacancies as soon as they exist.
12. Transcript as Evidence. He shall have authority to certify for use
as evidence in court, copies of all papers duly filed in his office
and transcripts from the Journal and other records and files of his
office.
13. Filing Bonds. He shall keep on file all bonds required to be filed
by all elected or appointed officers. He shall keep in his office
in a book used exclusively for that purpose, a correct list of all
the outstanding bonds of the Village, showing the number and amount
of each, and for and to whom the bonds were issued.
14. Sign Commission Warrants. He shall sign all warrants of commission
to all Municipal officers, elected or appointed, and shall affix the
Corporate Seal to said warrant.
15. Conduct Elections. He shall perform such duties as prescribed by
10 ILCS 5/1-1 et seq.
16. Member of Electoral Board. He shall be a member of the Electoral
Board which passes on objections to nomination papers.
17. Call for Special Election. In the event there is a vacancy in an
elective office and if, for any reason, there is not a quorum in office
of the corporate authorities, and if there be a vacancy in the office
of President, he may call for a special election to fill the vacancy
pursuant to the provisions of 10 ILCS 5/1-1 et seq.
18. Publish Annual Treasurer's Report. He shall publish the Treasurer's
annual report at least once in one or more newspapers published in
the Village.
19. File Affidavit of Annual Account. He shall furnish the Treasurer
an affidavit with a true and correct copy of the annual Treasurer's
report filed with him and that the account was published, the date
of publication and the name of the newspaper in which published.
20. Issue Building Permits. He shall issue all building permits after
proper approval.
21. Secretary, Board of Local Improvements. He shall be the secretary
of the Board of Local Improvements and shall keep the minutes of said
Board of Local Improvements and perform such other duties as may be
required of said office.
22. Open Meetings Act Designee. He shall submit to the Public Access
Counselor the names of any newly elected or appointed officials within
30 days of election or appointment, and shall notify the Public Access
Counselor of the names of elected or appointed officials who are no
longer serving in that capacity within 30 days of their vacation of
office. Those elected or appointed officials shall be:
Mayor and Board of Trustees;
Administrator;
Clerk;
Chairman of the Planning and Development Commission;
Chairman of the Police of Firemen Commission;
Chairman of the Ethics Commission;
Chairman of the Foreign Fire Tax Board.
23. Zoning Board of Appeals. He shall serve as the secretary of the Zoning
Board of Appeals and shall keep the minutes of said Zoning Board of
Appeals and shall perform such other duties as may be required of
said office.
24. Planning Commission. He shall serve as secretary of the Planning
Commission and shall keep the minutes of said Planning Commission
and shall perform such other duties as may be required of said office.
25. Ethics
Commission. He shall serve as the Secretary of the Ethics Commission
and shall keep the minutes of said Ethics Commission and shall keep
records of all investigations, proceedings and other official action
and shall perform such other duties as may be required of such office.
[Added 9-19-2016]
26. Notice of Injury. He shall receive notices of injury from persons
about to commence an action for injuries to the person against the
Village and to forward the same to the insurance carrier insuring
the Village for such actions.
B. Power to Administer Oaths. He shall have power to administer oaths
and affirmations on all lawful occasions.