[8-5-1996; amended 3-6-2006]
A. The Village Administrator shall be appointed by the President by
and with the advice and consent of the Board of Trustees. The Village
Administrator shall be chosen by the President and said choice shall
be considered by the Board solely on the basis of his executive and
administrative qualification with special reference to his actual
experience in or his knowledge of accepted practice in respect to
the duties of his office hereafter set forth, and such requirements
and qualifications are hereby declared to be of a nature to require
technical training or knowledge. No Trustee or President shall receive
such appointment during the term for which he shall have been elected,
nor within one year after the expiration of his term.
B. During the absence or disability of the Village Administrator, the
President with the advice and the consent of the Board of Trustees
may designate some properly qualified person to act as Village Administrator
pro tempore to perform the duties of the office.
[8-5-1996]
The term of the office of the Village Administrator shall be
not shorter than for one year nor longer than the term of the President
appointing him. The Village Administrator may resign from his office
or may be removed therefrom only in such manner as is provided by
the Statutes of the State of Illinois pertaining to the resignation
or the removal of the appointed officers.
[8-5-1996]
The Village Administrator shall receive compensation in such
amount and manner as the Board shall fix from time to time by ordinance
or resolution.
[8-5-1996]
The Village Administrator shall have custody and control of
all documents, including debts, mortgages, leases, contracts, judgment
orders, notes, bonds, and evidences of indebtedness belonging to the
Village except such as are directed by law or ordinance to be deposited
elsewhere. He shall have supervision over the accounting work of the
Village. Specifically, but not in limitation of the above, he shall
have the following powers and duties:
A. On or before the 15th day of May in each year and before the annual
appropriation ordinance is prepared by the corporate authorities,
shall submit to the corporate authorities a report of his estimate
as nearly as may be of the money necessary to defray the expenses
of the Village during the next fiscal year, and in said report, shall
classify and detail the purposes of expenditure, the aggregate income
of the preceding fiscal year, the Village liabilities and such other
information as is necessary to the President and the Board of Trustees
to adopt an appropriation ordinance.
B. For the purpose of preparing the aforesaid estimate, is authorized
to require all officers to submit statements of the condition and
expenses of their respective offices or departments, a description
of proposed Village improvements, and the probable expense thereof,
a description of all unperformed contracts and a statement of the
amount of all unexpired appropriations of the preceding year.
C. Shall recommend to the President and the Board of Trustees the salaries
to be paid each appointive subordinate employee of the Village.
D. With the approval of the Board of Trustees, shall consolidate, combine,
or reorganize positions or units under his jurisdiction.
E. Shall supervise the purchase of all materials, supplies or equipment
subject to and pursuant to directives and appropriations made and
provided by the President and the Board of Trustees, and subject also
to the Statutes of the State of Illinois pertaining to creation of
liabilities against the Village and pertaining to the expenditures
or appropriations of the monies of the Village.
F. Shall each month cause to be prepared and shall present to the Board
a statement showing the exact financial condition of the Village as
of the end of the preceding month.
G. Research opportunities for grants from government agencies and private
sources, and recommend those that appear obtainable. Prepare and transmit
applications, including supporting documents as authorized. Prepare
documentation to verify compliance with grant disbursement requirements.
H. Submit requests, with recommendations, for expenditures that exceed
specified dollar or approved budget limits.
I. Shall give such additional reports and information concerning the
fiscal matters of the Village as may from time to time be required
by the Village Board.
[8-5-1996]
In addition to the above duties, the Village Administrator shall
perform such other duties as are herein provided. The Village Administrator
shall be the chief administrative officer of the Village and shall
be responsible to the President and to the Board of Trustees for the
administration and operation of all of the affairs and the departments
of the Village. As such administrative officer he shall have the administration
and supervision of all matters and things pertaining to the operation
and maintenance of the properties of the Village and of all of the
departments of the Village, including the Department of Public Works,
the Fire Department, the Police Department, the Water Department,
the Health Department, the Department of Streets and Sewers, Recreation
Department, and the general offices of the Village; he shall also
have supervision of such other administrative agencies and departments
and officers as may be hereafter created by the Village Board of Trustees
unless the administration and control of such departments and officers
is expressly delegated elsewhere. Shall perform his duties in conformity
with the rules of the Police and Fire Commission. Specifically, but
not in limitation of the above, he shall have the following additional
powers and duties:
A. May recommend to the President and to the Board of Trustees the appointment
of all officers of the Village who are required by law to be appointed
by the President with the advice and consent of the Board of Trustees,
and may recommend to the President the appointment of employees and
officers who are required to be appointed by the President. He shall
further recommend the removal or suspension of any such officer or
employee when such removal or suspension shall be consistent with
the best interests of the Village. All such recommendations for appointment
or removal shall be based upon merit and upon the qualifications or
disqualifications of such officer or employee without regard to political
belief or affiliation.
B. Shall attend all meetings of the Board of Trustees unless excused
therefrom by the Board, except when his removal is under consideration
by the Board. He shall have the privilege of taking part in the discussion
of all matters coming before the Board and shall be entitled to notice
of all meetings, regular and special, of the Board.
C. Shall make investigations into the affairs of the Village or any
department or division thereof and shall investigate all complaints
in relation to matters concerning Village services and Village administration.
D. Interpret and review with Village employees provisions of municipal
retirement, health, workers' compensation and liability protection
insurance. Enroll new employees, arrange for payroll deductions, adjust
coverage as requested, and assist in filing insurance claims. Correspond
with insurance agents and carriers as necessary. Maintain relative
records.
E. May be requested to represent the Village in collective bargaining
matters when directed to the President and Board of Trustees.
F. Consult with departments regarding employee performance, training
and development. Discuss proposed salary or rate adjustments with
department heads, and submit proposed adjustments to the board for
appropriate action with recommendations.
G. Review daily mail and respond to those seeking information that do
not require prior review by the President or a Trustee, with copies
of responses to Board members. Draft letters of response for the President
and/or Trustees where such procedure is required and attach relevant
files as appropriate.
H. Periodically review departmental administrative procedures and establish
new and/or modify existing record and report practices to improve
efficiency and reduce costs.
I. Periodically review departmental material and supply inventories
and purchasing practices to identify excesses or duplication and areas
where greater efficiency can be achieved. Contract for services, materials
and supplies to satisfy departmental requirements within Board specified
dollar limits and those imposed by authorized budgets.
J. In consultation with appropriate department heads, investigate and
respond to or otherwise resolve resident and business owner complaints,
suggestions and requests where such responses do not require official
Board action. Login and report such communications and actions to
the Board as deemed appropriate, but at least weekly.
K. Shall devote his entire time to the discharge of official duties.
L. Shall perform such other duties as may be required of him by the
Board consistent with the Village Ordinances or the Statutes of the
State of Illinois.
[8-5-1996]
The Village Administrator shall also perform the duties of the
Director of Community Development of the Village of Thornton. The
Village Administrator shall develop, initiate, coordinate and administer
programs designed to develop unused and unutilized properties within
the Village for retail, commercial and industrial business development.
Specifically, but not in limitation of the above, he shall have the
following additional powers and duties:
A. Develop bases for property marketing strategies by compiling data
and information such as property owner identification numbers (PIN),
types and areas of structures, square footage of properties, means
of ingress and egress, valuations, taxes, etc.
B. Consult with community business operators and property owners to
establish and maintain cooperative relationships and to obtain suggestions
and opinions on present and proposed development activities.
C. Develop and regularly update a broad scope of pertinent economic
development information and concepts by attending seminars and workshops
and by conferring with realtors, developers, financiers, state and
county officials, chambers of commerce representatives and others.
D. Produce and arrange for the publication and distribution of marketing
and advertising materials. In consultation with the Village Board,
design a developers financial assistance matrix.
E. Meet with prospective developers and appropriate Village officials
to review possible development opportunities and the provisions of
Village ordinances and building codes.
F. Review and evaluate the merits of each development proposal based
on factors such as anticipated revenues from sales and/or increased
property taxes and local employment possibilities. Present recommended
developers' assistance programs to the Board.
G. Meet with developers and Village officials in negotiating Board approved
property development agreements.
H. Review and evaluate opportunities to assist existing business owners
in upgrading properties where such assistance may result in economic
benefit to the Village. Present findings to the Board for appropriate
action.
I. Periodically evaluate the effectiveness of existing TIF districts.
Advise the Board of the study findings and, as appropriate, recommend
changes in existing district boundaries, proposes new districts, or
project abandonments.
J. Perform related and other duties such as: as appropriate, confer
with the Planning and Development Commission on potential development
plans; maintain files and records; in conjunction with the Treasurer,
prepare an annual report of development assistance provided and revenues
received from assisted projects; arrange secretarial services as needed
to transcribe reports and memoranda; etc.
[8-5-1996]
Except for the purpose of inquiry, other officers of the Village
shall deal with the administrative service through the Village Administrator
and said officers shall not give orders to any subordinates of the
Village Administrator, either publicly or privately.
[8-5-1996]
If any section, subsection or sentence, clause, or phrase of
this article is for any reason held to be invalid, such decision or
decisions shall not affect the validity of the remaining portions
of this article. All ordinances of the Village prescribing the duties
of heads or departments shall remain in full force and effect except
insofar as they conflict with the provisions of this article in which
case the provisions of this article govern.