[Amended 4-14-1992 by Ord. No. 92-05-426; 4-11-1995 by Ord. No. 95-04-468; 3-8-2000 by Ord. No. 2000-03-358; 5-9-2002 by Ord. No. 02-11-569; 11-10-2004 by Ord.
No. 04-11-597; N.J.S.A. 47:1A-5]
The following schedule of fees is hereby established for the
furnishing of copies of ordinances, reports and other papers set forth
or otherwise available to the public pursuant to ordinances of the
Borough of Pine Beach or state laws:
A. All requests for government records shall be subject to the payment
of fees as follows as established by N.J.S.A. 47:1A-5b.
(1) Basic per page copy fees, actual cost not to exceed:
(a)
8 1/2 x 11: $0.05 per page.
(b)
8 1/2 x 14: $0.07 per page.
(c)
Should the actual costs to produce paper copies exceed the $0.05
and $0.07 rates, the municipality may charge the actual cost of duplication;
(d)
The Borough will provide electronic records free of charge (i.e.
records sent via e-mail and fax); and
(e)
The Borough will charge the actual cost to provide records in
another medium (i.e. computer disc, CD-ROM, DVD).
(2) If the Borough demonstrates that its actual costs for duplication
of a government record exceed the foregoing rates, the Borough shall
charge the actual cost of duplicating the record. The actual cost
of duplicating the record, upon which all copy fees are based, shall
be the cost of materials and supplies used to make a copy of the record.
Access to electronic records and non-printed materials shall be provided
free of charge, but the public agency may charge for the actual costs
of any needed supplies such as computer discs. (N.J.S.A. 47:1A-5)
(3) Special Service Charge; Extraordinary expenditure of time and effort.
(a)
Special Service Charge. Whenever the nature, format, manner
of collation, or volume cannot be reproduced by ordinary document
copying equipment in ordinary business size or involves an extraordinary
expenditure of time and effort to accommodate the request, the public
agency may charge in addition to the actual cost of duplicating the
record, a special service charge that shall be reasonable and shall
be based upon the actual direct cost of providing the copy or copies;
provided, however, that in the case of a municipality, rates for the
duplication of particular records when the actual cost of copying
exceeds the foregoing rates shall be established in advance by ordinance.
The requestor shall have the opportunity to review and object to the
charge prior to it being incurred. (N.J.S.A. 47:1A-5)
(b)
Actual direct cost means the hourly rate of the lowest level
employee capable of fulfilling the request and does not include fringe
benefits.
(c)
Only warranted when:
[1]
Copies cannot be reproduced by ordinary copying equipment in
ordinary business size.
[2]
Accommodating request involves an extraordinary expenditure
of time and effort, including inspection of records.
B. Police: accident reports shall be charged the fees as permitted under
N.J.S.A. 47:1A-5b.
Mail requests: shall include the actual cost of postage plus
$0.25 per request. (N.J.S.A. 47:1A-5b)
C. Photocopy: $0.25 per page (copy fee only, does not apply to records
requests).
D. Notary services fee per document is in accordance with the State
of New Jersey, Department of the Treasury schedule.
[Amended 11-7-2007 by Ord. No. 07-11-656; 4-13-2016 by Ord. No. 16-02-737]
E. Certified copy of a document: $12.
[Amended 11-7-2007 by Ord. No. 07-11-656]
F. Duplicate tax sale certificate. The fee for the issuance of a duplicate
tax sale certificate is hereby established at $100.
[Added 7-13-2005 by Ord.
No. 05-15-617]
G. [Added 7-13-2005 by Ord.
No. 05-15-617; deleted 4-13-2016 by Ord. No. 16-02-737]
H. Certificate of redemption. The fee for a certificate of redemption
is $50.
[Added 7-13-2005 by Ord.
No. 05-15-617]
I. Imposition of service charge; electronic fees. A service charge in
the amount of $20 per request or a $200 annual fee paid in advance
shall be imposed for any electronic file requested. The Borough Council
authorizes the appropriate municipal officer to collect such fee and
deposit in the borough treasury. This fee does not apply to mortgage
companies and mortgage servicing companies in connection with the
direct billing and payment of real estate taxes.
[Added 7-13-2005 by Ord.
No. 05-15-617; amended 4-8-2009 by Ord. No. 09-01-670]
J. Police Department
job application: $50.
[Added 4-10-2019 by Ord.
No. 19-03-756]