[R.O. 1966 § 2:5-3; Ord. 6 S+FB, 6-22-1994]
For statutory provisions regulating preparation and submission of budgets and their control in municipalities governed by Mayor-Council Plan C, see N.J.S. 40:69A-45 et seq.
There shall be within the Department of Administration, an Office of Management and Budget, the head of which shall be the Budget Officer.
[1]
Editor's Note: For statutory provisions regulating adoption of budgets, see N.J.S. 40A:4-1 et seq.
[R.O. 1966 § 2:5-4(a)]
The Budget Officer shall, prior to his/her appointment, be qualified by training or experience in the formulation and administration of governmental or large corporate budgets, and in the analysis of budgetary costs. The compensation of the Budget Officer shall be such sum annually as shall be fixed by ordinance of the Council and/or Mayor's Executive Order.
[R.O. 1966 § 2:5-4; Ord. 6 S+FB, 6-22-1994]
The Budget Officer, under the direction and supervision of the Business Administrator, shall:
a. 
Organize and administer the work of the Division;
b. 
Prescribe and prepare uniform forms of budget requests for use by all departments and other spending agencies, together with appropriate instructions for such use;
c. 
Review and analyze all budget requests for appropriations and make recommendations with respect thereto to the Business Administrator;
d. 
Study the organization and operation of any and all departments and other spending agencies for the purpose of budget analysis;
e. 
Prescribe, and require each department and other spending agency for which City appropriations are made, to maintain records and produce reports of their respective work load and performance, expressed in appropriate work units, which may be prescribed or approved for each of the departments and other spending agencies by the Budget Officer;
f. 
Compile the budget document in accordance with the policies established by the Mayor, for presentation by the Mayor to the Council in accordance with the Charter;
g. 
Prepare all estimates of non-property tax revenues anticipated for the support of each annual budget;
h. 
Maintain a continuous administrative review of departmental operating methods, organization and management. In cooperation with the heads of the various departments and divisions thereof, he/she shall develop standards to improve administrative practice and procedure and the management of the City Government, and shall make recommendations of such standards to the Business Administrator.
i. 
The operation and maintenance of all centralized electronic data processing systems used by the Municipal government.
j. 
The acquisition, development and modification of centralized electronic data processing systems for use by the City.
k. 
The coordination of and provision of technical assistance to other Municipal agencies in the acquisition, operation, maintenance and use of other electronic data processing equipment.
[R.O. 1966 § 2:5-5]
The budget document shall be in such form as is required by law for Municipal budgets, and there shall in addition be appended thereto a detailed analysis of the various items of expenditure and revenue. Such analysis shall include for each department, division and agency, the total number of positions of each class and grade authorized by the budget compared with the corresponding number actually employed at the beginning and end of the preceding budget period. So far as practicable, the detailed analysis shall support the various expenditure estimates in terms of the cost of performance of functional programs and activities, stating separately operating and capital costs.
As soon as the Business Administrator determines that such supporting analysis is practicable, with respect to the work of any department or any functional program or activity, the budget document shall include appropriate statements of the cost of performance measured in quantitative, countable units of work.
[R.O. 1966 § 2:5-6]
The Budget Officer shall supervise the administration of each annual budget. Immediately after the budget has been enacted and after consultation with the heads of the departments, he/she shall establish quarterly or such other periodic allotments of appropriations to each department as the Business Administrator shall approve. At the beginning of each allotment period, the amount specified shall become available to each department for obligation during that period. Such allotments for any department may be modified, upon request of the head of the department, by the Business Administrator or by direction of the Mayor.
The Budget Officer shall file with the Comptroller a copy of each allotment and modification thereof. An encumbrance system of accounts to control all expenditures within the limits of budget appropriation and such allotments shall be maintained by the Department of Finance.
CROSS REFERENCE: For duties of Comptroller concerning budget allotments, see Section 2:7-9 of these Revised General Ordinances.
[R.O. 1966 § 2:5-7]
If, at anytime during the budget year, the Budget Officer shall ascertain that the available revenue, plus balances, for the year will be less than the total appropriations, he/she shall so advise the Business Administrator, who shall reconsider the work programs and allotments of the several offices, departments and agencies. Upon such reconsideration, and with the approval of the Mayor, he/she shall revise the allotments so as to forestall, so far as possible, the making of commitments and expenditures in excess of the revenue to be realized during the fiscal year.