[R.O. 1966 § 2:5-3; Ord. 6 S+FB, 6-22-1994]
For statutory provisions regulating preparation and submission
of budgets and their control in municipalities governed by Mayor-Council
Plan C, see N.J.S. 40:69A-45 et seq.
There shall be within the Department of Administration, an Office
of Management and Budget, the head of which shall be the Budget Officer.
[R.O. 1966 § 2:5-4(a)]
The Budget Officer shall, prior to his/her appointment, be qualified
by training or experience in the formulation and administration of
governmental or large corporate budgets, and in the analysis of budgetary
costs. The compensation of the Budget Officer shall be such sum annually
as shall be fixed by ordinance of the Council and/or Mayor's Executive
Order.
[R.O. 1966 § 2:5-4; Ord. 6 S+FB, 6-22-1994]
The Budget Officer, under the direction and supervision of the
Business Administrator, shall:
a. Organize and administer the work of the Division;
b. Prescribe and prepare uniform forms of budget requests for use by
all departments and other spending agencies, together with appropriate
instructions for such use;
c. Review and analyze all budget requests for appropriations and make
recommendations with respect thereto to the Business Administrator;
d. Study the organization and operation of any and all departments and
other spending agencies for the purpose of budget analysis;
e. Prescribe, and require each department and other spending agency
for which City appropriations are made, to maintain records and produce
reports of their respective work load and performance, expressed in
appropriate work units, which may be prescribed or approved for each
of the departments and other spending agencies by the Budget Officer;
f. Compile the budget document in accordance with the policies established
by the Mayor, for presentation by the Mayor to the Council in accordance
with the Charter;
g. Prepare all estimates of non-property tax revenues anticipated for
the support of each annual budget;
h. Maintain a continuous administrative review of departmental operating
methods, organization and management. In cooperation with the heads
of the various departments and divisions thereof, he/she shall develop
standards to improve administrative practice and procedure and the
management of the City Government, and shall make recommendations
of such standards to the Business Administrator.
i. The operation and maintenance of all centralized electronic data
processing systems used by the Municipal government.
j. The acquisition, development and modification of centralized electronic
data processing systems for use by the City.
k. The coordination of and provision of technical assistance to other
Municipal agencies in the acquisition, operation, maintenance and
use of other electronic data processing equipment.
[R.O. 1966 § 2:5-5]
The budget document shall be in such form as is required by
law for Municipal budgets, and there shall in addition be appended
thereto a detailed analysis of the various items of expenditure and
revenue. Such analysis shall include for each department, division
and agency, the total number of positions of each class and grade
authorized by the budget compared with the corresponding number actually
employed at the beginning and end of the preceding budget period.
So far as practicable, the detailed analysis shall support the various
expenditure estimates in terms of the cost of performance of functional
programs and activities, stating separately operating and capital
costs.
As soon as the Business Administrator determines that such supporting
analysis is practicable, with respect to the work of any department
or any functional program or activity, the budget document shall include
appropriate statements of the cost of performance measured in quantitative,
countable units of work.
[R.O. 1966 § 2:5-6]
The Budget Officer shall supervise the administration of each
annual budget. Immediately after the budget has been enacted and after
consultation with the heads of the departments, he/she shall establish
quarterly or such other periodic allotments of appropriations to each
department as the Business Administrator shall approve. At the beginning
of each allotment period, the amount specified shall become available
to each department for obligation during that period. Such allotments
for any department may be modified, upon request of the head of the
department, by the Business Administrator or by direction of the Mayor.
The Budget Officer shall file with the Comptroller a copy of
each allotment and modification thereof. An encumbrance system of
accounts to control all expenditures within the limits of budget appropriation
and such allotments shall be maintained by the Department of Finance.
CROSS REFERENCE: For duties of Comptroller concerning budget allotments, see Section 2:7-9 of these Revised General Ordinances.
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[R.O. 1966 § 2:5-7]
If, at anytime during the budget year, the Budget Officer shall
ascertain that the available revenue, plus balances, for the year
will be less than the total appropriations, he/she shall so advise
the Business Administrator, who shall reconsider the work programs
and allotments of the several offices, departments and agencies. Upon
such reconsideration, and with the approval of the Mayor, he/she shall
revise the allotments so as to forestall, so far as possible, the
making of commitments and expenditures in excess of the revenue to
be realized during the fiscal year.