[Ord. 2015-837, 8-17-2015]
There is hereby created the office of Sewer Clerk of the City of Lincoln.
[Ord. 2015-837, 8-17-2015]
(A) 
The Sewer Clerk shall be appointed by the City Clerk by and with the advice and consent of the City Council. The Sewer Clerk shall be chosen by the City Clerk, and said choice shall be considered by the Council solely on the basis of the individual's administrative qualifications with special reference to actual experience in or knowledge of the duties of his office hereinafter set forth and specific professional education for, actual experience in, and knowledge of accepted practice in respect to the position.
[Ord. 2015-837, 8-17-2015]
(A) 
The term of the office of the Sewer Clerk shall be not shorter than for one year nor longer than the term of the City Clerk appointing the Sewer Clerk. The Sewer Clerk may resign from office or may be removed therefrom only in such manner as is provided by the statutes of the state pertaining to the resignation or the removal of the appointed officers.
[Ord. 2015-837, 8-17-2015]
(A) 
Before entering upon the duties of his office, the Sewer Clerk shall furnish a surety bond in the amount of $5,000 to be approved by the City Council, said bond to be conditioned on the faithful performance of the Sewer Clerk's duties. The premium of the bond shall be paid by the City.
(B) 
Before entering upon the duties of his office, the Sewer Clerk shall take and subscribe the oath of his office.
[Ord. 2015-837, 8-17-2015]
The Sewer Clerk shall receive compensation in such amount and manner as the Council shall fix from time to time.
[Ord. 2015-837, 8-17-2015]
(A) 
The Sewer Clerk, subject to the limitations defined in resolutions and ordinances of the City and state statutes, shall report directly to the City Clerk, shall be responsible to the City Clerk for the proper administration of the business affairs of the sewer department, pursuant to the statutes of the state, the ordinances of the City, and the resolutions, motions, and directives of the corporate authorities with duties including, but not limited to, the following:
1. 
General Duties:
(a) 
Maintain at all times the confidentiality of all sensitive matter associated with the duties of the office. Unauthorized disclosure of confidential information could lead to discipline and criminal prosecution.
(b) 
Responsible for preparation of sewer utility billing, including accuracy of calculating of bills, printing, sorting and mailing all utility bills.
(c) 
Notifies customers of outstanding sewer accounts, including preparation of water shutoff letters for accounts over 90 days past due including notifications to IL American Water for disconnection.
(d) 
Calculate and data entry of any penalties on utility billing system, and generate past due statements.
(e) 
Downloads all commercial meter reads from IL American Water website weekly and updates water meter readings into our spreadsheet to calculate for all commercial account billing.
(f) 
Process customer payments, balances cash drawer, data entry posting, prepare bank deposit and daily cash reporting.
(g) 
Provides internal and external customer service to customers, realtors, mortgagees, etc., handles inquiries and complaints on utility billing.
(h) 
Provides help to customers for other accounts receivable invoices, City licenses, parking tickets, etc.
(i) 
Processes paperwork and computer work necessary to close the month end customer utility accounts and balance the billing and payments received for general ledger accounting information, including month end and year end reporting.
(j) 
Serves as primary internal source for the resolution of problems associated with the design of and changes to programs pertaining to the City's accounting software system.
(k) 
Assists the City Clerk with the performance of duties pertaining to human resources.
(l) 
Substitutes, as needed for the A/P Clerk in functions pertaining to the issuance of payment and the deputy City Clerk, in the function as payroll Clerk.
(m) 
Under the direction of the City Clerk, prepares and processes various confidential reports and information pertaining to all functions of the office of the City Clerk.
(n) 
Other duties as assigned by the City Clerk or his designee.
[Ord. 2015-837, 8-17-2015]
The term "City Council", whenever used herein, refers to the entire City Council, sitting as one body, and not to the individual members thereof. No individual member of the City Council shall have any direct authority over the Sewer Clerk.