[Ord. 386, 1-17-1995; amended Ord. 512, 9-18-2000]
The City Treasurer, before entering upon the duties of his office,
shall take the oath prescribed for City officers and shall execute
a bond to the City in the penal sum of not less than $250,000, with
security to be approved by the City Council and conditioned as provided
by law in such cases made and provided. The treasurer shall hold his
office for the term of four years and until his successor is elected
and qualified. The City Treasurer shall be paid the salary of $5,000[1] per year and shall be paid as set forth in Section 1-12-1 of this title.
[1]
The City Treasurer's salary will be effective May 1,
2001.
[Ord. 386, 1-17-1995]
(A)Â
Receive Money, Keep Accounts, Give Receipts: The treasurer shall
be responsible for the supervision of all monies received by the City
Clerk's office belonging to the City. The treasurer shall further
make sure a separate account is kept for each fund or appropriation
and debits and credits belonging thereto. Receipts shall be issued
to every person paying money into the treasury, specifying the date
of payment and upon what account paid; the treasurer shall review
said receipts and require that a copy of said receipts be maintained
in the City Clerk's office.
(B)Â
Keep Register: The treasurer shall be responsible for the supervision
of his register and shall review to ensure the accuracy of said register
which shall reflect all warrants redeemed and paid by him showing
the number, date and amount paid, and shall further make certain that
said register reflects cancellation of all warrants as soon as they
are redeemed.
(C)Â
Special Funds: The City Treasurer shall supervise the receipts of
any special tax or special assessment monies received in the City
Clerk's office and shall make certain that said funds are maintained
in a special fund to be applied to the payment of the improvement
for which such special tax or special assessment was made, and said
money shall be used for no other purpose whatever, except to reimburse
the City for money expended for such improvement.
(D)Â
Use Of City Funds: The treasurer is expressly prohibited from commingling
his own money with such monies belonging to the City, and shall make
certain that said City funds are maintained separate and distinct
from his own money, and further, the treasurer is expressly prohibited
from using, either directly or indirectly, City monies or warrants
for his own use and benefit, or that of any other person or persons
whomsoever; and any violation of this subsection shall subject him
to removal from office by the Council in addition to any civil or
criminal penalties provided by law.
[Ord. 386, 1-17-1995]
It shall be the duty of the treasurer to report to the Clerk
any officer of the City, authorized to receive money for the use of
the City, who may fail to make a return of the monies received by
him at the time required by law or by the ordinances of the City.
[Ord. 386, 1-17-1995]
The treasurer shall supervise the books and accounts maintained
in the City Clerk's office for the City, and said books and accounts
shall show with entire accuracy all monies received and disbursed
by the treasurer for the City, stating from whom and on what account
received, and to whom and what account paid out, and in such way that
said books and accounts will exhibit at all times the true financial
condition of the City, and in such manner as may be readily reviewed
and understood; and the same, together with all files and papers of
said office shall be at all times open to examination by the Mayor,
the City Clerk, the committee on finance or any member of the Council.
[Ord. 386, 1-17-1995]
(A)Â
Monthly Statements: The treasurer shall, at the second regular meeting
in each month, render an account, under oath, to the City Council
showing the state of the treasury at the close of the previous calendar
month and shall include the balance of money in the treasury. The
treasurer shall accompany the account with a statement of all money
received into the treasury and on what account, together with all
warrants redeemed and paid by the treasurer. On the day the treasurer
renders an account, these warrants, with all vouchers held by the
treasurer, shall be filed in the City Clerk's office together
with the account. All paid warrants shall be marked "Paid". The treasurer
shall supervise and maintain a register of all warrants which shall
describe each one, showing its date, amount and number, the fund from
which paid, the name of the person whom paid and when paid. The treasurer
shall monitor all financial records of the City maintained in the
City Clerk's office and shall meet as necessary with the City
Clerk or a designated Deputy Clerk to reconcile the accounts.
(B)Â
Annual Statement: Within six months of the end of the City's
fiscal year, the treasurer shall prepare to file with the City Clerk
an annual accounting of all monies received and expenditures incurred
during the preceding fiscal year. Said accounts shall reflect as follows:
1.Â
All monies received by the City, indicating the total amounts, in
the aggregate, received in each account of the City, with a general
statement concerning the source of receipts. The statement shall not
require a listing of each individual tax payer, householder, licensee,
utility user or other persons whose payments to the municipality were
credited to a general account.
2.Â
All monies paid out by the municipality where the total amount paid
during the fiscal year exceeds $1,000 in the aggregate, giving the
name of each person to whom monies were paid and the total paid to
each person.
3.Â
All monies paid out by the City as compensation for personal services,
giving the name of each person to whom monies were paid and the total
amount paid to each person from each account.
4.Â
A summary statement of operations for all funds and account groups
of the municipality, as excerpted from the annual financial report
as filed with the appropriate state agency. It shall be the duty of
the Clerk to submit his counter financial report together with the
annual report of the treasurer aforesaid, to the Mayor and the committee
on finance of the Council; and if the Mayor and the said committee
shall be satisfied that the treasurer's report properly exhibits
the true financial condition of the City, they shall return the same
to the Clerk who shall cause the report of the treasurer to be published
in some newspaper published in the City.
[Ord. 386, 1-17-1995]
The City Treasurer shall be responsible for the investment of
all surplus City funds in accordance with resolutions or guidelines
of the City Council and appropriate Illinois statutory requirements.
