[Ord. 6226, passed 5-2-1968; Ord. 7921, passed 5-18-2010; Ord. 7245, passed 1-25-1996; Ord. 7726, passed 5-26-2005; Ord. 7925, passed 6-1-2010]
(a) 
The administrative functions, powers and the duties of the City shall be divided under the Mayor into eight departments as follows:
(1) 
Department of Administration. A department responsible for the implementation of sound governmental, administrative, centralized purchasing, fiscal and personnel policies for the orderly administration of City government to include the functions of the Business Administrator/Chief Financial Officer, Solicitor and any other administrative officer not otherwise assigned.
(2) 
Department of Public Works. A department responsible for the functions of construction, maintenance and operation of all City facilities.
(3) 
Department of Police. A department responsible for all police services required in the protection of all persons and property within the City.
(4) 
Department of Fire. A department responsible for the normal services of fire protection to the residents of the City and their property, and shall also include responsibilities relative to civil defense.
(5) 
Department of Community and Economic Development. A department to include those functions necessary for the conduct of the City's responsibilities in the economic, social and individual environment of the community.
(6) 
Department of Recreation and Parks. A department to include those functions necessary to provide adequate recreational programs and facilities to the City.
(7) 
Department of Code Enforcement. A department to include those functions necessary for the systematic enforcement and revision of all City ordinances dealing with the health, safety and welfare of the community and such other responsibilities as may be delegated by the Mayor from time to time to the Department of Code Enforcement.
(8) 
Department of Parking. A department to include those functions necessary to administer parking rules and regulations within the City.
(b) 
The Mayor shall prepare and maintain a schedule or organization indicating a specific description of activities to be performed by each department, bureau, office or agency, and the number and kind of employees necessary for the performance of the department's duties. The schedule of organization shall be approved by resolution of Council.
[Ord. 6226, passed 5-2-1968; Ord. 7265, passed 5-23-1996; Ord. 7869, passed 7-24-2008]
(a) 
Appointment and qualification. The directors of the departments shall be appointed by the Mayor, with the advice and consent of Council. Each director shall serve during the term of office of the Mayor appointing him, and until the appointment and qualification of his successor. All appointments submitted by the Mayor to Council for approval, must be acted upon by Council, if the Mayor so requests, at its next stated meeting. In the event a majority of Council does not approve an appointment, the Mayor shall then submit a new name to Council for its approval, at its next stated meeting. Directors shall be chosen solely on the basis of executive and administrative qualifications appropriate to the duties of their department.
(b) 
Appointment of Acting Director. Should a vacancy exist with any Department Director position, the Mayor may immediately appoint an acting Department Director in order to prevent stoppage of public business, or loss, hazard, or serious inconvenience to the public, and it is impracticable to fill such a position under any other provision of this article. Any such appointment shall expire automatically 90 days from the date of the appointment. The Acting Director must meet the qualifications of the applicable Director position pursuant to this Administrative Code and other ordinances of the City. During the tenure of said acting Director, the Mayor must continue the process of naming a permanent Department Director pursuant to Section 121.02, Subsection (a), unless at the Mayor's request to Council and through Council's approval via resolution, it is determined that the process for naming a permanent Department Director may be tolled during the ninety-day tenure of the acting Director. No person can be named to any acting department director's position more than one time during any twelve-month period.
(c) 
Duties of directors. Under direction of the Mayor, each director of a department shall:
(1) 
Direct the performance of all duties and responsibilities required of his department or its subordinate agencies provided by State law, this Administrative Code or other ordinances of the City, and such other duties as may be required by the Mayor which are not in conflict with law or ordinances.
(2) 
Appoint, suspend, discipline or remove, with approval of the Mayor, all subordinate officers or employees within their respective departments subject to limitations prescribed under Civil Service or under personnel management procedure established by City ordinance.
(3) 
Be immediately responsible to the Mayor for the effective administration of his department and all activities assigned to it.
(4) 
Submit to the Mayor annual reports concerning the planning and performance of his department and such other reports as the Mayor may request.
(5) 
Provide, under direction and with approval of the Mayor, to any other department or subordinate agency such service, labor, materials, and equipment as may be requisitioned by such department or subordinate agency, and as its own facilities permit, through the procedures and subject to the same audit as other expenditures incurred.
(6) 
Keep informed on advances in administrative and operational practices in the respective department field and institute within his department those practices he deems in the best interest of the City.
[Ord. 6431, passed 6-8-1972; Ord. 7921, passed 5-18-2010]
(a) 
Hereafter, in compliance with Section 1104 of the Third Class City Code, each director of a department shall prepare and maintain, or cause to be prepared and maintained, a perpetual inventory of all property and supplies of the City within his department. He shall file with the City Clerk, who shall transmit to the City Controller and the Business Administrator/Chief Financial Officer, three copies of such inventory at the first meeting of Council once every six months hereafter commencing on July 1, 1972. In preparing such inventories, all property and supplies of the value of $25 or over shall be individually listed in groups or a lump sum, showing their general nature and value. All property and supplies which have a brand name, serial number or other such identifying mark or description shall be included on the perpetual inventory report with such identifying marks and descriptions carefully noted in detail. The inventory report shall specifically state the exact location and place where the particular property is being used, stored or housed.
(b) 
If the director of any department neglects or fails to perform his functions and duties as provided for in the Act of Assembly and in this section, the City Controller may, at the end of 15 days after he has made written demand upon such director, cause the inventories of the director to be made by some other competent person, to the extent of the default in performance by the director himself.
[Ord. 6226, passed 5-2-1968]
(a) 
General. No rule or regulation made by any department, bureau, office or agency under the administrative branch of the City government shall take effect until it has been approved as to form and legality by the City Solicitor and approved by the Mayor.
(b) 
Advertisement. A copy of all rules and regulations shall be filed with the City Clerk and also posted on bulletin boards in the offices affected by the same.
[Ord. 6226, passed 5-2-1968]
The provisions of this Administrative Code can only be amended by a vote of majority members of Council.
[Ord. 6226, passed 5-2-1968]
If any provisions of this Administrative Code or the application thereof to any person or circumstances is held invalid, the remainder of this Code and the application of such provision to other persons or circumstances shall not be affected thereby, and to this end the provisions of this Code are declared to be severable.
[Ord. 6226, passed 5-2-1968]
All ordinances and parts of ordinances heretofore enacted which are inconsistent with any provisions of this Administrative Code are, to the extent of such inconsistency, hereby repealed. The repeal of any ordinance or part thereof by this Administrative Code shall not revive any former ordinance or part thereof which may have been repealed.