[Ord. 8324, passed 2-27-2020]
This article shall be known and referred to as the "Standing Committees of Council."
[Ord. 8324, passed 2-27-2020]
The Council shall immediately establish standing committees in the following categories:
(a) 
Finance, to include community development funds, grants, Act 47, capital improvements, audits and budget.
(b) 
Public Works to include buildings, vehicles, land use, streets and storm sewers.
(c) 
Public Safety to include fire, police, code enforcement, health and traffic.
(d) 
Parks and Recreation, to include Sylvan Heights Municipal Golf Course.
[Ord. 8324, passed 2-27-2020]
Each committee shall consist of a minimum of two members of Council. Each member shall serve as appointed unless excused by a majority of the members of Council. Any member of Council may serve on one or more committees.
[Ord. 8324, passed 2-27-2020]
The Council President shall initially appoint at least two members of Council to each committee. The Council President may serve on any committee and Council President may appoint himself/herself to the same.
[Ord. 8324, passed 2-27-2020]
Council members shall submit their committee preferences to the City Clerk in November of each fiscal year. The President of Council will assign Council members to committees and assign committee chairs on an annual basis at the first regular meeting of Council in January of each year.
[Ord. 8324, passed 2-27-2020]
At least quarterly but no more than monthly, each Committee shall hold a regular meeting open to the public. All members of Council will be informed of the committee meeting schedule and will be provided with committee agendas and any attachments thereto. All members of Council not on a given committee may attend any committee meeting and are encouraged to participate in committee discussions. The Committee Chair shall set the agenda and preside over Regular Meetings.
[Ord. 8324, passed 2-27-2020]
Each Committee shall function in advisory capacity. Committees may meet on an informal basis with Department Heads or other individuals/organizations to gather information relating to the committees function. If a committee desires to meet with any Department Head, the Committee Chair shall request through the Mayor the attendance of the Department Head and the Mayor shall be permitted to attend the meeting.
[Ord. 8324, passed 2-27-2020]
Each Committee shall report to Council at Large its findings and recommendations as to the City functions within its oversight at least quarterly. If Members of a Committee cannot agree on a single report or joint recommendations, each Committee member may present their individual findings and recommendations.
[Ord. 8324, passed 2-27-2020]
Ad-hoc committees may be appointed from time to time by motion of Council. The number of committee members and its duties shall be stated in the motion of appointment.
[Ord. 8324, passed 2-27-2020]
This article shall become effective immediately.