[Ord. 8324, passed 2-27-2020]
This article shall be known and referred to as the "Standing
Committees of Council."
[Ord. 8324, passed 2-27-2020]
The Council shall immediately establish standing committees
in the following categories:
(a) Finance, to include community development funds, grants, Act 47,
capital improvements, audits and budget.
(b) Public Works to include buildings, vehicles, land use, streets and
storm sewers.
(c) Public Safety to include fire, police, code enforcement, health and
traffic.
(d) Parks and Recreation, to include Sylvan Heights Municipal Golf Course.
[Ord. 8324, passed 2-27-2020]
Each committee shall consist of a minimum of two members of
Council. Each member shall serve as appointed unless excused by a
majority of the members of Council. Any member of Council may serve
on one or more committees.
[Ord. 8324, passed 2-27-2020]
The Council President shall initially appoint at least two members
of Council to each committee. The Council President may serve on any
committee and Council President may appoint himself/herself to the
same.
[Ord. 8324, passed 2-27-2020]
Council members shall submit their committee preferences to
the City Clerk in November of each fiscal year. The President of Council
will assign Council members to committees and assign committee chairs
on an annual basis at the first regular meeting of Council in January
of each year.
[Ord. 8324, passed 2-27-2020]
At least quarterly but no more than monthly, each Committee
shall hold a regular meeting open to the public. All members of Council
will be informed of the committee meeting schedule and will be provided
with committee agendas and any attachments thereto. All members of
Council not on a given committee may attend any committee meeting
and are encouraged to participate in committee discussions. The Committee
Chair shall set the agenda and preside over Regular Meetings.
[Ord. 8324, passed 2-27-2020]
Each Committee shall function in advisory capacity. Committees
may meet on an informal basis with Department Heads or other individuals/organizations
to gather information relating to the committees function. If a committee
desires to meet with any Department Head, the Committee Chair shall
request through the Mayor the attendance of the Department Head and
the Mayor shall be permitted to attend the meeting.
[Ord. 8324, passed 2-27-2020]
Each Committee shall report to Council at Large its findings
and recommendations as to the City functions within its oversight
at least quarterly. If Members of a Committee cannot agree on a single
report or joint recommendations, each Committee member may present
their individual findings and recommendations.
[Ord. 8324, passed 2-27-2020]
Ad-hoc committees may be appointed from time to time by motion
of Council. The number of committee members and its duties shall be
stated in the motion of appointment.
[Ord. 8324, passed 2-27-2020]
This article shall become effective immediately.